PROJECT ADMINISTRATION ASSISTANT MANAGER (BUILT ENVIRONMENT | CIVIL ENGINEERING), Cape Town, South Africa
Salary: R500 – R700K Per Annum Highly Negotiable on Qualification and Years of Relevant and Related Experience
Company Overview: Highly reputable Global Civil Engineering firm is currently expanding their Structure team of Professionals and in search of an innovative Project Administration Assistant Manager.
Role Overview: Reporting to the Project Manager, you will be responsible for financial reporting and preparation of tenders as well as tracking work flow progress versus programme.
One would describe you as a highly organised, ambitious, tech-savvy, self-motivated professional who has solid reporting and programme management expertise gained within the built environment.
Key Focus Areas:
- Project management
- Quality compliance
Key Responsibilities:
- Document control
- Quality compliance checks
- Minute-taking
- Updating office bids on the bid register
- Assistance with the Quality Management System
- Organising training courses for the staff and associated administration involved
- Preparation of tenders
- Follow up on submitted bids
- Registration of bids
- Travel management - local and international
- Timesheets and sundries
- Diary management
- Coordinate meetings and boardroom bookings
- Tracking training spend versus budget
- Open new projects on BST
- Coordinate and Capture Resource Planner (Division resource tool)
- Support Project Manager with regards to daily requirements as needed – transmittals, filing, data capturing, extracting of information, etc.
- Data capture and validation of information in programme systems in support of Project Managers and tracking of key milestones and reporting on key variances and achievements
- Assistance at team meetings and other site and Project Manager level meetings as required – documentation, information registers, status reports, agendas, meeting minutes, etc.
- Assist with the development and delivery of progress reports, documentation and presentations
- Support and conduct secretarial duties to OOPM and OOPD
- Forecast rollover
- Mentorship administration and recordkeeping
- Preparation of invoices and payment certificates
Qualifications, Skills, and Experience Required:
- Tertiary Education: Engineering | Project Management | Business Administration | Finance | Related
- Experience: Minimum 5 years’ projects administration | programme management | project co-ordination experience gained within the civil or mining or industrial or construction or related consulting engineering industry is essential!
- Experience in managing multiple large-scale projects
- High proficiency in MS Office, especially solid and proven knowledge of MS Excel (including pivot tables, v-lookups, etc.)
- Proven project management and tracking of workflow experience
- Financial background with the ability to assist with drafting of financial reporting of costs versus budget
- Building strong relationships
- Being agile, dedicated and possessing a passion for digital delivery
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