Job category: FMCG, Retail, Wholesale and Supply Chain
Location: Western Cape
Contract: Permanent
EE position: No
Introduction
To achieve the Procurement team goals by providing administrative support to the Buyer and to ensure the smooth running of the department.
- Perform essential administrative tasks, including document management and report preparation, to support the smooth functioning of the team.
- Communicate daily with suppliers to coordinate product availability and facilitate weekly reconciliations.
- Liaise with buyers and planners to ensure product supply meets demand, initiating corrective actions as needed.
- Provide support in managing orders and maintaining accurate static data records.
- Support the commercial team with general administrative tasks, including price and pack updates for suppliers.
- Prepare departmental reports, presentations, and supporting documents across Excel, Word, and PowerPoint.
- Conduct market comparisons, update promotional calendars, and assist in managing departmental operating expenses.
- Ensure timely follow-up on outstanding issues stemming from meeting minutes.
- Coordinate logistics for meetings, including room bookings, travel arrangements, and parking.
- Compile, update, and maintain organized supplier files.
- Support monthly commercial presentations, contract preparations, and trading terms documentation.
- Manage ad-hoc queries and perform other administrative duties as they arise, including critical tasks during events.
Technical Skills:
- Minimum of two years of relevant administrative experience, preferably within a retail or commercial environment.
- Diploma or Matric (Grade 12) qualification required.
- Proficiency in Microsoft Office Suite, with strong skills in Excel, PowerPoint, and Word.
- Familiarity with COGNOS, CAM, JDA, and Oracle systems is advantageous.
- Basic understanding of retail accounting practices, including expense management and reconciliation.
- Foundational knowledge of buying and planning principles within a retail or supply chain setting.
Behavioural Skills:
- Strong team player, able to work effectively across varying levels within the team.
- Highly organized, with a strong orientation towards efficient administrative processes.
- Proactive, with the initiative to anticipate the Buyer's needs and address them in advance.
- Capable of making routine decisions independently in the Buyer's absence.
- Demonstrates solid planning and organizational skills.
- Effective communicator, both verbally and in writing.
- Deadline-driven, with the ability to manage multiple tasks in a fast-paced environment.
- Strong interpersonal skills, with a customer service-oriented approach.
- Able to perform well under pressure, maintaining high standards of accuracy and attention to detail.
- Integrity and professionalism, with the ability to handle confidential information with discretion.
- Results-oriented, with a proactive mindset and commitment to continuous improvement.
- Naturally connects with and supports colleagues to foster a collaborative environment.
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