Job Summary: To carry out the full end-to-end function of a Creditors Clerk by fulfilling duties such as recons, invoicing, creating purchase orders and loading EFT payments whilst being able to process transactions on the companys internal system of D3. Key Result Areas: Creditor KPAs · Match purchase orders and GRNs to invoices on D3. · Collate and match relevant documents such as delivery notes, purchase orders, invoices, GRNs, check pricing and correct GL is used. · Review and investigate purchase price variances. · Ensure that all documents are authorised by relevant department managers before payments are released. · Ensure that all invoices are received timeously from regular suppliers and that all GRNs have been raised and matched on D3. · Create Purchase orders for monthly accounts on D3. · Ensure Petty Cash Bryanston balances daily and submit petty cash request weekly. · Prepare payments of accounts in accordance with the strict timetable supplied. · Load EFT payments and maintain beneficiary lists on ABSA online. · Ensure pre-recons are submitted monthly as per time requested. · Submit supplier reconciliations, remittances, and/or proof of payment to suppliers. · Maintain supplier information on D3 for allocated creditors accounts. · Maintain reasonable housekeeping in work area including keeping filing up to date. · Serve as backup to Finance team when staff are absent. · Report any concerns regarding fraud or suspicious financial activity. · Ensure all information within the Finance department is kept confidential. MINIMUM REQUIREMENTS/ QUALIFICATIONS · Relevant Qualification - NQF Level 6 (preferred) · Minimum 2-3 years Creditors experience (highly advantageous) · Proficient in MS Office (essential) · Excellent communication and telephone etiquette skills · Knowledge of ERP system (D3) highly advantageous Skills: · Ability to handle high work volumes. · Confident communicator written and verbal · Ability to work in a team orientated environment Attributes: · Ability to work independently · Display a high level of accuracy · Always maintain confidentiality · Maintain integrity, responsibility, and accountability · Ability to meet deadlines within time constraints
