Job Summary:
Provide or lead a full range of secretarial/administrative support to the Chief Executive Officer (CEO) of the organisation, exercising confidentiality, tact and diplomacy.
Responsibilities: - Administration Support
- Manage the purchasing authorisation process from submission of PORs to handover of signed invoices for payment.
- Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees.
- Arrangement for and management of Forex linked to international travel.
- Ad hoc personal bookings and searches for the CEO.
- Act as a support/participant in the development and implementation of administrative standards, policies, and practices for the organisation.
- Secretarial Support
- Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follow up on the status of assignments.
- Receive, screen, and direct incoming calls, visitors, mail, and email.
- Maintain files, records, calendars, and diaries.
- Control filing linked to and access to contracts / SLAs for customers, property, property plans, etc.
- Good verbal and written communication skills (English & Afrikaans).
- Ability to act decisively and urgently.
- High level of emotional intelligence and interpersonal skills.
- Ability to establish and develop well-aligned, supportive teams.
- Suitably-developed computer literacy and skills.
- Appropriate business acumen and entrepreneurial aptitude.
- Strong problem-solving skills.
- Creativity.
- Exceptional attention to detail.
Other Special Requirements Decision Making - Maintain standards, practices, policies, and procedures as defined.
- Able to make good business-aligned judgement decisions at an operational level.
Accountability - Responsible for all activities linked to the position as defined.
- Ensures that a structure for escalation of responsibility is effective.
- Responsible for the company credit card.
Communication - Maintains the benchmark for transparent, responsive, and open communications within the business and at all levels.
- Ensures an email response within 24 hours.
- Provide guidance telephonically to assist the teams when required within reason.
- Good communication with management and subordinates.
Salary: R800 000 CTC
