Job Title: HR and Compliance Officer
Reports to: Director / General Manager
Job Purpose:
The HR and Compliance Officer is responsible for managing human resources functions, ensuring compliance with the Protection of Personal Information (POPI) Act, and overseeing company-wide compliance with regulatory and organizational policies. This role combines HR expertise with a strong focus on legal compliance to support a safe, productive, and legally compliant workplace environment.
Key Responsibilities:
- Human Resources (HR) Management
- Oversee recruitment, onboarding, and offboarding processes to align with organizational objectives and ensure adherence to HR best practices.
- Develop and implement HR policies, ensuring they are updated, legally compliant, and aligned with company culture.
- Manage employee relations by handling employee concerns, conflict resolution, and grievance procedures.
- Support performance management and career development initiatives, including performance evaluations, training, and development programs.
- Handle payroll and benefits administration, ensuring accurate, timely, and legally compliant processes.
- POPI Compliance
- Ensure full compliance with the Protection of Personal Information (POPI) Act, protecting employees’ and clients' personal information.
- Develop, implement, and review privacy policies and procedures to safeguard personal data.
- Conduct regular data protection training sessions for employees to foster awareness and understanding of POPI regulations.
- Monitor data access and management practices to identify potential breaches or non-compliance issues.
- Act as the point of contact for data subjects in relation to personal data queries and access requests.
- General Company Compliance
- Develop, implement, and enforce compliance programs that meet regulatory requirements and align with company values.
- Conduct regular audits and assessments to ensure company policies, procedures, and documentation are compliant with legal standards.
- Collaborate with department heads to support department-specific compliance needs.
- Provide training and awareness programs for employees to understand regulatory obligations and ethical practices.
- Prepare and submit compliance reports to regulatory bodies as needed and maintain accurate compliance records.
- Risk Management and Incident Response
- Identify, assess, and mitigate risks related to HR practices, POPI, and company compliance.
- Develop incident response plans for data breaches or regulatory violations and lead the investigation and resolution of incidents.
- Collaborate with legal teams, IT, and external agencies when necessary to address compliance issues promptly.
- Reporting and Documentation
- Maintain accurate records and documentation on HR, POPI, and compliance activities, ensuring they are secure and accessible only to authorized personnel.
- Prepare periodic reports on compliance status, HR metrics, and areas for improvement for senior management.
Qualifications and Skills:
- Education: Valid Human Resources qualification, Business Administration, or a related field.
- Experience: 3-5 years of experience in HR and compliance, with a focus on data privacy (POPI) and regulatory compliance.
- Knowledge:
- In-depth understanding of POPI Act, data protection regulations, and HR compliance requirements.
- Familiarity with other relevant labour laws and compliance standards.
- Skills:
- Strong analytical and problem-solving abilities.
- Excellent communication and interpersonal skills to engage employees and support cross-departmental collaboration.
- Ability to handle sensitive information with integrity and confidentiality.
- Attention to detail and a proactive approach to managing compliance and regulatory requirements.
Additional Requirements:
- Certification in compliance, HR, or data privacy is advantageous.
- Proficiency in HR software and data protection tools is a plus.
Job Types: Full-time, Permanent, Temporary, Temp to perm
Pay: R12000,00 - R15000,00 per month
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