Reference: CPT003400-Meg-1
Are you a meticulous finance professional with debtors’ control and office management experience? Our client in Montague Gardens requires your solid experience with the full capability of running the quotations, invoicing, and debtors alongside the Director and Financial Manager.
We require a "people’s person" who will dive into the heart of financial operations, ensuring smooth cash flow and maintaining healthy debtor relationships.
Duties & Responsibilities
REQUIREMENTS
- Grade 12, Basic accounting Diploma advantageous
- Proficient in Excel (v-lookups/H-lookups/formulas), Word, and Outlook
- Experience with Xero is an advantage
- Bilingual (English – speak / Afrikaans – understand)
- Presentable with outgoing, well-spoken, confident & friendly communication skills
- Excellent financial acumen with accounts
- Own transport essential
- Ability to take on responsibilities, use initiative, and work well in a team & independently
DUTIES
- Reporting to the Director and Financial Manager
- Tracking of servicing invoicing for both Cape Town and Durban branches
- Reconciliation of all closed services per month invoiced
- Follow up on outstanding accounts
- Create proforma invoices and track deposits
- Send final invoice to customer upon finalisation of job
- Job costing installations
- Ensure job costings are accurate and complete for the month
- Monthly cost of sales report – Services/Spares
- Issue certificates to clients upon job completion and receipt of final payment
- Assist with insurance claims
- Manage WIP/check proforma’s converted correctly to invoices
- Manage rental agreements
- Process invoice/credit notes daily using Xero
- Manage client enquiries telephonically
- Build sound relationships with clients
- Register new contract fitters working on site
- Record daily hours worked by all employees and complete schedules
- Check working hours and daily signing in and out
- Manage sick leave schedules and administration
- Manage in-house database of customer lists
- Ensure that jobs are updated daily as to the current fitment status
- Manage costing compilations for all work requirements
- Oversee HR tasks including opening new files and issuing payslips
- Manage transport invoices at month end
- Ensure health and safety administration is updated
- Manage the royalties programme
- Ensure timely issuance of rental and utility accounts
- Reconcile vehicle fleet for Cape Town, Johannesburg, and Durban
Salary: R negotiable dependent on experience
#J-18808-Ljbffr
