Purpose
To support the Accounts Payable team in meeting the departmental targets and objectives. To meet customer and business needs by processing invoices, and expenses and resolving queries in a timely and accurate manner.
Key Responsibilities
- To process all overhead invoices via APA (No PO, No pay policy)
- Check and process Personal Expense claims in line with company policy
- To manage the AP email inbox and re-directing queries
- To escalate any potential issues to the relevant Manager
- To check and file master-file data changes to Supplier records including change of bank details
- Complete supplier statement reconciliations
- Assist with supplier queries via phone-calls or emails
- Cover team members in times of absence
- Ad-hoc duties and projects as required
Knowledge, Skills and Abilities
- Prompt registering of invoices
- Email boxes are up to date and all emails accounted for
- Meeting of deadlines
- Escalation of issues prior to them becoming urgent
- External and internal customer satisfaction
- Statement reconciliations completed
- Working with others
- Excellent communication skills
- Drive for excellence
Minimum Qualifications
- +2 years’ experience of working in an AP department, preferably in a retail environment
- Knowledge of Personal Expenses processes, VAT accounting and policies
- Good knowledge of Microsoft Office
- Understanding of purchase to pay process for stock and overhead supplies
- Team player, and willing to assist others whenever possible
