Purpose

To support the Accounts Payable team in meeting the departmental targets and objectives. To meet customer and business needs by processing invoices, and expenses and resolving queries in a timely and accurate manner.

Key Responsibilities

To process all overhead invoices via APA (No PO, No pay policy)
Check and process Personal Expense claims in line with company policy
To manage the AP email inbox and re-directing queries
To escalate any potential issues to the relevant Manager
To check and file master-file data changes to Supplier records including change of bank details
Complete supplier statement reconciliations
Assist with supplier queries via phone-calls or emails
Cover team members in times of absence
Ad-hoc duties and projects as required

Knowledge, Skills and Abilities

Prompt registering of invoices
Email boxes are up to date and all emails accounted for
Meeting of deadlines
Escalation of issues prior to them becoming urgent
External and internal customer satisfaction
Statement reconciliations completed
Working with others
Excellent communication skills
Drive for excellence

Minimum Qualifications

+2 years’ experience of working in an AP department, preferably in a retail environment
Knowledge of Personal Expenses processes, VAT accounting and policies
Good knowledge of Microsoft Office
Understanding of purchase to pay process for stock and overhead supplies
Team player, and willing to assist others whenever possible

Mindmatch Consulting

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Accounts Payable Assistant