Key Responsibilities:
Debtors (Accounts Receivable):
- Maintain and update the accounts receivable ledger, ensuring all transactions are recorded accurately and promptly.
- Issue invoices to clients based on sales orders and contract terms.
- Monitor and follow up on outstanding customer balances, ensuring timely payments are made.
- Reconcile customer accounts and resolve any discrepancies in billing or payments.
- Prepare aging reports and provide updates to management regarding overdue accounts.
- Handle customer inquiries and disputes in a professional manner, working with the sales or customer service teams to resolve issues.
- Record and process credit notes, adjustments, and returns as required.
- Coordinate with the sales team to ensure the accuracy of customer data and payment terms.
Creditors (Accounts Payable):
- Process and verify vendor invoices, ensuring they match purchase orders and delivery receipts.
- Record all accounts payable transactions accurately and in a timely manner.
- Prepare and process payment runs for suppliers, ensuring timely payment within agreed-upon terms.
- Maintain relationships with suppliers, addressing inquiries and resolving any discrepancies or disputes.
- Reconcile supplier accounts, ensuring all outstanding liabilities are reflected accurately in the financial statements.
- Monitor cash flow to ensure there are adequate funds available for supplier payments.
- Prepare monthly or quarterly creditor aging reports and provide updates to management.
General Bookkeeping:
- Maintain general ledgers for debtors and creditors accounts.
- Assist in month-end and year-end financial closing processes.
- Ensure compliance with company policies, accounting principles, and industry standards.
- Prepare financial reports and assist in budget preparation and forecasting.
- Collaborate with auditors during audits and ensure all necessary documentation is available.
- Process petty cash transactions and reconcile balances.
- Assist with other bookkeeping tasks, including data entry, journal entries, and bank reconciliations.
Qualifications:
- Proven experience in bookkeeping, specifically in managing accounts receivable and accounts payable, ideally in the packaging or manufacturing industry.
- Certificate or diploma in Accounting, Finance, or a related field (or equivalent experience).
- Strong understanding of accounting principles, especially as they relate to debtors and creditors.
- Familiarity with accounting software (e.g., QuickBooks, Xero, SAP, Pastel or similar ERP systems).
- Excellent attention to detail and accuracy in financial record-keeping.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Good communication skills, with the ability to interact professionally with clients, suppliers, and internal teams.
- Ability to resolve discrepancies, maintain confidentiality, and work independently or as part of a team.
- Familiarity with the packaging industry and its specific financial practices is a plus.
Preferred Skills:
- Experience with VAT/GST and other tax-related accounting processes.
- Knowledge of industry-specific financial software and ERP systems.
- Experience with financial reporting and basic analysis.
- Between 5 - 7 Years
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