Bid Coordinator
Salary: R25 000 to R28 000 Per Month (Depending on qualification and years of relevant experience)
Opportunity: Excellent opportunity exists within this global consulting firm to join their dynamic team.
The Bid Coordinator takes responsibility for the compilation and submission of bids (tenders), ensuring high quality, compliant and compelling submissions. The role includes liaising with technical personnel in bid formulation in alignment with business development priorities. This role reports to the Bid Manager.
One would describe you as a highly organized, efficient and confident individual who possesses high attention to detail and accuracy with demonstrable high standards of achievement and the ability to work efficiently in teams and across different offices. You are confident, assertive and have the capacity to cope with multiple tasks and deadlines.
Qualifications and Experience
Required:
- Bachelor’s degree/diploma in Business Administration, Project Management, Supply Chain Management or relevant field
- At least 5 years of bid coordination, grant submission or tendering experience , managing end to end bid | tender processes
- Demonstrable knowledge and experience of government tendering processes and (PFMA/PPPFA ) regulations and the structuring of proposals for evaluation
- Demonstrable knowledge and experience international tendering processes and requirements
- Knowledge of local and international bid submissions with development partners such as GIZ, DFID, USAID, World Bank, EU, etc.
- A proven track record of successfully planning and driving tender processes and submissions as well as operational excellence
- High proficiency with MS Office Excel and Word
Advantageous:
- Exposure to SharePoint.
- Exposure to technical fields.
- Previous copy-writing experience.
Duties and Responsibilities
Bid Development:
- Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans
- Coordinating and directing proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, templates, and compliance matrices for all phases of proposal development, flagging any potential risks or compliance issues
- Facilitating multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions
- Soliciting management reviews and approvals during proposal development
- Monitoring proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements
- Leading and/or supporting the development and submission of winning bid responses by working with the bid team, internal experts and contractors, as required
- Engaging with various external stakeholders, other departments and levels of management
- Maintaining, augmenting and improving library of reusable components, templates, and processes to reduce response time and improve quality on future bids
- Informing strategy research performed by the Bid Manager and Business Development Manager
- Ensuring that bid documents are completed within the stipulated timeframes and deadlines
Bid Administration:
- Maintaining bid database and bid information for easy use by internal staff.
- Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids
- Tracking consistently bids and proposals on the company bid tracking database.
- Co-ordinating the application process for registration with clients / vendor and database registrations.
- Following-up consistently with clients on bid evaluation outcomes and bid de-briefings.
- Providing weekly/monthly reports on bids, as required.
- Staying up-to-date with relevant bid and supply chain processes.
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