Company Description
We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 89,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.
Job Description To assist the Laboratory Administrator in effectively overseeing the administrative functions of the division as well as maintaining customer communication.
- Maintaining the LIMS system.
- Complies and conforms to the laboratory quality management system (ISO17025 and SANAS).
- Adhere to all quality and safety requirements of the SGS management system.
- Perform any other reasonable tasks as assigned by direct line manager.
- Printing and e-mailing of test reports.
- Invoicing completed work as per agreed rates.
- Assist department with general administrative tasks (filing, copying, creating customized reporting templates, reconciliations, updating spreadsheets).
- Assist department with maintaining a status of outstanding work as well as following up with the lab regarding expected reporting dates.
- Assist Section Manager with contract review and issues of proposals.
- Assist with and co-ordinate customer enquiries/queries.
- Assist in the monthly stock counts within the department.
- Assist with monthly payroll duties.
Qualifications Education:
Experience:
- Minimum 2 years’ experience in an administrative position.
- Laboratory background would be an advantage.
- Chemistry related qualification would be an advantage.
Additional Information - Shall adhere to all Health, Safety and Environmental requirements of the SGS OI Management System, country legislation, Rules for Life, local legal requirements and laws.
- Shall comply and conform to the QHSE, Global and country policies of SGS.
- Participate and form part of Operational Integrity projects and campaigns.
- Shall report Health, Safety and Environmental hazards, incidents/accidents and near misses to the Supervisor/SHE Representative/Location Manager/OI Site Coordinator.
- Apply Check status process and use the Stop Work Authority whenever the control of risks is not clearly established and understood.
- Observe and report any faulty/nonfunctioning apparatus or equipment and or deviations from process/protocols/procedures/work instructions to the Supervisor/Location Manager.
- Assist in investigations.
- Ensure that all proper procedures/Working instructions, etc. are followed.
- Assist with training of employee/s where required.
- Perform and ensure good housekeeping practices are always maintained in all work areas.
- Participate and adhere to all HSE Procedures/Working instructions, Integrity, Safe Talks, Toolbox talks, etc. training.
- Perform any other reasonable tasks as assigned by direct line manager. Maintain a clean working environment.
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