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Export Controller

Staff Unlimited Recruitment Pty Ltd T/A MPC Recruitment Group EC • Other • Durban, South Africa • 1d ago

To control and facilitate ocean freight exports

Day to day Operations

Control and manage export process from receipt of order to final delivery as defined per Incoterms 2020
Request for booking confirmation from the shipping line / co-loader
Register file on Cargo Wise once booking confirmation is received from the shipping line / co-loader
Inform transporter of the planned export shipment by sending through a collection / delivery instruction
Monitor pick up and pack dates in accordance with firm stacks – Cargo Wise to be updated real-time
Ensure that all commercial documentation received tallies and is correct for customs clearance purposes
Process customs declarations in conformance with the Customs and Excise Act 91 of 1964
Arrange and co-ordinate customs exams and follow ups
Arrange for inspection
Arrange / apply for certificates (EUR1 / COO / GSP / CNCA / ISF Filing)
Ensure that containers are pre-advised
Capture and arrange shipping instruction / Bills of Lading – error free
Monitor vessel sailing and confirm container shipped on board
Process cargo dues
Update internal work notes on Cargo Wise – real-time
Generate status report to customer daily / progressively regarding the milestone event/progress of the shipment
Ensure that containers are stacked within the prescribed times
Prepare costing sheets and ensure invoice is sent to the customer within KPI
Ensure all 3rd party invoices are received, reconciled, and sent to head office for payment within transactional periods
Ensure all WIP’s and accruals are attended to timeously
Evaluate and resolve problems presented by team members
Update milestones and internal work notes on Cargo Wise – real-time
Ensure quality is the primary focus in every task
Assist in activities of team members

Management of Financials

Verify customer’s credit terms prior to proceeding with the shipment
Account for profit / loss on shipment
Manage costs and negotiation of rates to ensure maximum profit
Reconcile all 3rd party invoices
Manage finance in operations – WIP - (KPI < 14 dwell days), Accruals – (KPI < 60 dwell days) and out of transaction losses

Management of Customer Relationship

Liaise with client services representative / customer on a daily basis – advising client services representative / customer of collection / delivery and shipment status
Customer – refers to internal and external customers

Facilitate and ensure effective process management - Exports

Receive orders from client services representative / customer, obtain necessary documentation
Obtain sailing schedules in accordance with the cargo readiness date
Arrange/apply for certificates (EUR1 / COO / GSP / CNCA / ISF Filing)
Complete and close shipment as per company SOP / ISO standard