Job description
Position Code: HRD-SA/11-001
Department: Finance
Reporting To: Head of Finance, South Africa
Employment Type: Full-time (Contractual)
Location: Johannesburg, South Africa
Job Purpose
Responsible for managing the day-to-day processing of vendor invoices, expense reports, and payments in a timely and accurate manner. S/he will also ensure compliance with company policies, maintain vendor relationships, and assist with the month-end closing process.
Responsibilities
- Review and verify invoices for appropriate documentation and approval prior to payment. Match purchase orders to invoices and resolve discrepancies.
- Prepare and process electronic transfers, checks, and bank payments to vendors. Ensure all payments are made on time.
- Review and process employee expense reports, ensuring adherence to company policies and guidelines.
- Maintain accurate records and communicate with vendors regarding billing discrepancies, payment status, and any other inquiries.
- Reconcile balance sheet accounts, including vendor statements, bank recons and other balance sheet recons. Resolve discrepancies and assist in month-end closing.
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Ensure proper internal controls are maintained in the accounting processes to prevent fraudulent activities.
- Assist with audits by providing supporting documentation and ensuring records are complete and accurate.
- Generate and provide financial reports as required by management, such as aged payable reports and cash requirement forecasts.
- Maintain a fixed asset register that reconciles with the balance sheet accounts. Calculate and process depreciation journals.
- Assist with special projects and ad-hoc requests as needed by the finance or accounting department.
- Capture general journals for payroll and reallocations.
- Manage high transaction volumes while ensuring accuracy and timeliness.
- Manage tight deadlines and vendor relationships to prevent strain, late fees, or disruptions in deliverables.
- Ensure accuracy and address any unresolved discrepancies promptly.
- Ensure compliance with financial regulations to mitigate the risk of penalties or audits observations.
- Responsible for addressing discrepancies to prevent delays in payment processing.
- Ensure effective cash flow management to prevent liquidity issues that could impact the company's overall financial health.
- Able to communicate effectively with both internal and external parties.
Required Knowledge, Skills & Abilities (KSA)
Required Qualification:
- Bachelor’s degree in Accounting or Finance.
- Bookkeeping or Accounting Certifications (Optional but advantageous).
Required Experience:
- 1-3 Years of Experience in Accounts Payable or General Accounting.
- Experience with Accounting Software and Microsoft Office Suite (Excel, Word) (Required).
- Strong skills in Microsoft Excel, including the use of formulas and pivot tables.
- Familiarity with VAT regulations (Required).
- Understanding of generally accepted accounting principles and practices.
Required Skills:
- Self-motivated and a fast learner who is ready to hit the ground running.
- Organised, detail-oriented, and problem solver with an elevated level of curiosity.
- Good listener and maintains accountability for their actions.
- Ability to work independently and under tight timelines.
- Ability to convey financial information clearly and concisely.
- Ability to interact positively with various departments and build relationships with external vendors.
- Attention to detail.
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