Job description

Position Code: HRD-SA/11-001

Department: Finance

Reporting To: Head of Finance, South Africa

Employment Type: Full-time (Contractual)

Location: Johannesburg, South Africa

Job Purpose

Responsible for managing the day-to-day processing of vendor invoices, expense reports, and payments in a timely and accurate manner. S/he will also ensure compliance with company policies, maintain vendor relationships, and assist with the month-end closing process.

Responsibilities

Review and verify invoices for appropriate documentation and approval prior to payment. Match purchase orders to invoices and resolve discrepancies.
Prepare and process electronic transfers, checks, and bank payments to vendors. Ensure all payments are made on time.
Review and process employee expense reports, ensuring adherence to company policies and guidelines.
Maintain accurate records and communicate with vendors regarding billing discrepancies, payment status, and any other inquiries.
Reconcile balance sheet accounts, including vendor statements, bank recons and other balance sheet recons. Resolve discrepancies and assist in month-end closing.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Ensure proper internal controls are maintained in the accounting processes to prevent fraudulent activities.
Assist with audits by providing supporting documentation and ensuring records are complete and accurate.
Generate and provide financial reports as required by management, such as aged payable reports and cash requirement forecasts.
Maintain a fixed asset register that reconciles with the balance sheet accounts. Calculate and process depreciation journals.
Assist with special projects and ad-hoc requests as needed by the finance or accounting department.
Capture general journals for payroll and reallocations.
Manage high transaction volumes while ensuring accuracy and timeliness.
Manage tight deadlines and vendor relationships to prevent strain, late fees, or disruptions in deliverables.
Ensure accuracy and address any unresolved discrepancies promptly.
Ensure compliance with financial regulations to mitigate the risk of penalties or audits observations.
Responsible for addressing discrepancies to prevent delays in payment processing.
Ensure effective cash flow management to prevent liquidity issues that could impact the company's overall financial health.
Able to communicate effectively with both internal and external parties.

Required Knowledge, Skills & Abilities (KSA)

Required Qualification:

Bachelor’s degree in Accounting or Finance.
Bookkeeping or Accounting Certifications (Optional but advantageous).

Required Experience:

1-3 Years of Experience in Accounts Payable or General Accounting.
Experience with Accounting Software and Microsoft Office Suite (Excel, Word) (Required).
Strong skills in Microsoft Excel, including the use of formulas and pivot tables.
Familiarity with VAT regulations (Required).
Understanding of generally accepted accounting principles and practices.

Required Skills:

Self-motivated and a fast learner who is ready to hit the ground running.
Organised, detail-oriented, and problem solver with an elevated level of curiosity.
Good listener and maintains accountability for their actions.
Ability to work independently and under tight timelines.
Ability to convey financial information clearly and concisely.
Ability to interact positively with various departments and build relationships with external vendors.
Attention to detail.

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