Project Administrator/Coordinator
Responsibilities:
- Assists Project Managers during the development of major projects from commencement to completion. Monitors progress of the development projects within his/her area of responsibility and assists the Project Manager with the documentation when necessary.
- Key Stakeholder Management including Communication and Interaction.
- Internal: Executives, Relevant Committees and Workgroups, Functional areas.
- External: members and non-members, PCH PG representatives, PSO’s, SOs TPPP’s, South African Reserve Bank, National Treasury, Financial Sector Conduct Authority, International Payment System Bodies and Regulators.
Project Management Support:
- Performing project administrative functions such as organizing and coordinating meetings, planning sessions, scoping sessions, workshops, and associated logistics within time requirements.
- Ensuring that meeting rooms are prepared, and all technology is functional to allow for effective engagements.
- Record minutes, decisions, risks, issues, and actions at meetings and ensure timely distribution of all documentation/reports and filing of project documentation (Project Administration Audit Checks).
- Keep an action log and follow up on agreed actions from meetings with Project Managers or Project Stakeholders.
- Handle general project communication and administration activities.
- Assist and/or prepare project performance reports, dashboards, and/or presentations to provide a comprehensive view of a project.
- Provide support to project managers with changes in existing projects or execution of additional projects that cause changes to project schedules.
- Ensure accurate distribution of reports to relevant stakeholders.
- Facilitate approval/sign-off processes.
- Identify potential risks involved in delivery and timelines.
Stakeholder Management:
- Build and maintain sound relationships with project stakeholders.
- Understand the deliverables of internal and external project stakeholders and contribute to success through support.
Networking:
- Cooperate and work with others, encouraging a positive team spirit.
- Exercise considerable initiative in the execution of duties and perform duties independently.
- Portray a professional image and high degree of social skill when dealing with colleagues and stakeholders.
- Keep abreast of changes and trends in project management.
Education and Experience Required:
- 8 - 10 years of hands-on experience as a project administrator or coordinator, with at least 8 years involved in complex multidisciplinary projects or multiple projects/programmes in the financial services and banking industry.
- A tertiary qualification in project management would be advantageous.
Knowledge:
- Knowledge of Project Management Methodologies.
- Strong knowledge of Microsoft Office (Excel, PowerPoint, Word).
- Knowledge of MS Project.
- Knowledge of financial processes (e.g., invoicing and budgeting).
- Knowledge of PPO is an advantage.
Skills:
- Excellent communication skills (verbal and written).
- Strong planning and organizing skills.
- Strong relationship building and interpersonal skills.
- Ability to work independently and collaborate with others.
- Build credibility and trust.
- Ability to analyze problems and make decisions.
- Ability to work under pressure.
- Diligent with attention to detail and quality.
- Experienced in reporting and report writing, ensuring key messages are accurately summarized.
- A strong team player with team leadership potential.
- Demonstrating resilience.
Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.
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