Human Resource Administrator
Chiltern Farms has a promising career opportunity for a Human Resource Administrator. We are a dynamic Agri business in the Vyeboom area near Villiersdorp, who practices agriculture in a modern, world-class manner by constantly evaluating operating methods and incorporating technology. We strive to continually improve our Agri business to create an extraordinary future.
We believe that people are the greatest ingredient in our success. We aim to foster a work environment that is professional, and results focused, whilst retaining our family values. We aim to attract people who are ethical, professional, enthusiastic, self-motivated, flexible, result focused, open to learning and who embrace technology and best practices to make a difference and add value.
The successful candidate will report to the Group Human Resources Manager with the focus on providing HR administrative support in an efficient, professional, pro-active, and effective manner, undertaking all administrative duties required within the HR Department to achieve organisational goals.
Duties & Responsibilities
Recruitment, Selection, and Onboarding:
- Organise, plan, and conduct the full recruitment and onboarding process from start to finish for wage staff and seasonal workers.
- Conduct probationary interviews and report on findings for supervisory positions.
Job Grade and Job Descriptions:
- Perform regular/yearly maintenance checks and update job descriptions and advertisements to ensure alignment with changes in business needs and requirements through a collaborative and pro-active approach.
- Assist with scheduling and preparation of Job grading committee meetings.
- Participate in job grading of positions where applicable.
Labour Relations & Compliance:
- Advise supervisors, managers, and employees on employee relations matters in line with HR policies and procedures.
- Conduct regular toolbox talks according to a set plan to inform and educate staff on all employee matters, changes within the business and policies.
- Conduct site visits and arrange for stakeholders’ meetings to pro-actively identify business needs or issues requiring HR support, streamlining processes to improve production efficiencies.
- Assist with preparation and coordination of hearings/grievances proceedings.
- Accurate and timely recording of all cases on the relevant HR information systems.
- Monitoring and reporting of whistle blowing mechanisms as per set schedule for action.
- Build and maintain open consistent communication throughout all channels.
- Ensure timely and accurate capturing and submission of SAQ’s, SIZA, WSP, IOD and EE Reports.
- Assist with preparation for SIZA and DOL audits.
Learning and Development:
- Responsible for planning, scheduling, coordinating, recordkeeping, and tracking compliance of all statutory training as per plan.
- Assist with compiling annual training needs analysis for budget.
- Report and log training needs identified from performance reviews per department.
- Prepare WSP & ATR report for yearly submission.
Performance Management:
- Coordinate and capture performance scores of fortnightly employees for calculation of annual production.
Functions:
- Assist with the coordination of employee events (Long service awards, retirements, and any other related employee events).
HR System Administration and Reporting (HR Metrics):
- Prepare and report monthly on IOD, Absenteeism, EE movements, disciplinaries, expenses, etc.
- Ensure all administrative processes relating to employment, terminations, leave, IOD’s, EE, accounts, disciplinaries are accurately and timely updated, processed in line with business practices.
- Report any noncompliance to policies and procedures and remedies.
- Maintenance of new and existing employee data on relevant HR information systems.
- Employee terminations and liaising with third party service providers on all employee benefit processing and claims (Death, provident fund, funeral, and Workers’ compensation).
- Coordinate welfare and ad-hoc transport requests for employees.
- Administration of invoicing for external training providers.
Desired Experience & Qualification
Qualification and Critical Skills:
- Diploma in Human Resources or related field.
- Minimum 2-4 years' experience in a similar position within an HR and operational environment.
- Labour legislation knowledge with application in the Agricultural sector will be advantageous.
- Proficient in Microsoft Office (specifically Excel and Word).
- Proficient in isiXhosa.
- Knowledge of Farmtrace and SAGE will be advantageous.
- Own reliable transport.
- Readily takes on challenges and opportunities with a sense of urgency and eagerness.
- Conveys information and communicates ideas in a clear, concise, and impactful manner.
- Meticulous, accountable, and thorough nature of attention to detail.
- Highly organised with strong planning and prioritising capabilities to ensure smooth running and timely execution of work priorities and meeting of deadlines.
- Good written and verbal communication skills with the ability to speak in front of groups of people.
- Reliable team player, serving team objectives with strong relationship building skills and a customer service approach.
- Inspires trust and gains the confidence of others by displaying honesty and integrity.
- Ability to problem solve, analyse information or situations, with a proactive approach.
Interested?
Applicants, please note:
- Please only apply for this vacancy:
- If you meet the criteria specified or believe that your qualifications and/or experience qualify you for the role.
- If the vacancy matches your career ambitions, your desired position level, and salary expectation.
- Camino Recruit endeavours to communicate as clearly and frequently as possible, including providing feedback to all applicants; however, we only undertake to contact shortlisted candidates. Please do not contact our office by telephone. Kindly direct ALL queries and questions to and we will endeavour to answer as quickly and accurately as we can.
- Note that Camino Recruit takes instruction from a client. We can thus not accept responsibility/liability for any decisions or actions taken by our client, including, but not limited to, hiring decisions, delays in the process, or changes in the nature or availability of the vacancy in question. Furthermore, any feedback provided to candidates by Camino Recruit represents our best interpretation of the information we receive during the process. As such, this feedback is to be regarded as “without prejudice”.
- Candidates who apply for the vacancy may be required to undergo various rounds of interviews, psychometric assessment, reference checks, and other background checks, which may include criminal record checks, credit checks, qualification verifications, and a social media screening, as applicable.
- Note that our own company policy may preclude us from accepting applications from applicants that we have recently placed or are regarded as unsuitable due to other relevant criteria as per our discretion.
- Note that applying for this vacancy is regarded as consent for collecting and storing (with due regard for confidentiality) the personal information of the applicant for the purpose of recruitment for the current and/or future vacancies.
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