About the job Payroll Officer
Key purpose:
The Payroll Administrator is involved in the company's payroll processing. This includes overseeing all administrative activities related to payroll, processing payroll on a monthly basis, reviewing and updating payroll policies & procedures, and managing benefits.
Duties and responsibilities:
- Ensures salary deadline is met.
- Responsible for the preparation and processing of monthly payroll for employees in the 5 Branches National.
- Ensures accurate payroll is captured as per the Branch manager salary schedules/ payroll packs.
- Ensures pay registers are signed off on time and correctly scanned to the server.
- Ensures correct salary values are loaded to the salary payment system for release.
- Ensure leave forms are processed timeously.
- New Employee take-on.
- Employee transfers.
- Review and ensure accuracy of approved timesheets; track and deduct all garnishees, expenses, and other special payroll deductions.
- Process Clocking reports for all branches.
- Clock reports for managers to sign off.
- Maintain employees on the clocking system.
- Reviewing of job records to ensure that the hours worked on the job record ties back to the timesheet which is then sent to finance for billing.
- Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to the company standard.
- Ensures employees are added/terminated timeously.
- Ensures benefit schedules are submitted to the relevant supplier on time.
- Ensures payment of benefits are submitted timeously.
Qualifications and experience:
- Financial/Payroll Qualification is advantageous.
- Minimum of 5 years previous experience in a similar position (minimum 200 employees).
- Experience with Sage VIP or Sage One Payroll a must.
- Applied knowledge of a payroll or remuneration department and reporting related to payroll.
- Advanced Excel Skills.
- Outstanding organisational and time management skills.
- Ability to multitask and prioritize daily workload.
- Reporting and Financial Acumen.
- Deadline Driven.
- Experience with Bargaining Council and Union Contribution.
- Discretion and confidentiality.
- Own Vehicle with Valid Drivers Licence.
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