JOB DESCRIPTION
Job title: Payroll and Human Resources Administrator
Contract Type: Fixed Term Contract
Position Overview
SEIDOR Africa is currently looking for a Temporary Payroll and Human Resources Administrator to process payroll and support the Human Resources department on both HR and payroll facets. This incumbent will also act as the point of contact for payroll-related queries from employees and external partners.
Your main administrative duties include conducting payroll from beginning to end for white collar staff and maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides), and updating internal databases. As payroll personnel, you will be required to use payroll software with accuracy and efficiency. The position requires you to be good with numbers and maintain confidentiality with sensitive information.
The goal is to ensure employees receive the correct compensation in a timely manner through correct procedures according to company policy.
The ideal candidate must have experience with Payroll/HR procedures and processes and be able to multi-task various administrative tasks in a timely manner.
Ultimately, the incumbent should ensure the HR department supports the employees while conforming to company policy and relevant in-country labour laws.
Qualifications and Experience
- Completed Undergraduate Qualification in HR Management or Payroll Administration (preferred)
- Payroll Certification (preferred)
- Understanding and competency in cross border: East Africa and SADC countries (advantageous)
- 1-2 Years Payroll specific working experience (ideal)
- 1-2 Years HR specific working experience
- Proficient in the PaySpace system or a payroll management system.
- Knowledge of labour legislation and tax laws affecting employees
- Thorough knowledge of Application
- Tax Year End and Interim Submissions knowledge and application
- Understanding and ability to work on the eFiling Web Portal
- Experience working on multiple payrolls (foreign exchange an advantage)
Responsibilities
Payroll and Human Resources Administrator responsibilities are:
- Payroll processing (South Africa, Kenya, Tanzania, Mauritius, and Zambia)
- Gathering information on hours worked for each employee
- End to end processing of selected (monthly) payrolls
- Calculating the correct amount incorporating overtime, deductions, bonuses, etc. with assistance of a computer system
- Preparing reports for upper management and finance department
- Interacting with business units to ensure accurate payroll information is received in a timely manner
- Receiving approval from upper management for payments
- Processing taxes and payment of employee benefits
- Working with the finance team on annual audits and monthly reporting
- Payroll month-end, third-party payments, and reconciliations
- Tax year-end and Bi-Annual reconciliations and submissions of IRP5’s
- Maintaining various Pension and Provident Fund Portfolios
- Pension - additions and withdrawals processing
- Preparing journals for finance in respect of subsidiary costing
- Submitting RoEs annually
- Annual Discovery Health updates of member options
- Medical aid - Additions, withdrawals, and changes
- UIF group declarations
- Technical support for all VIP users
- Responding to employment verification requests
- Maintaining Staff Files
- Keeping track of hourly rates, wages, compensation benefit rates, new hire information, etc.
- Annual leave/sick leave processing and accurate record keeping for all staff
- Addressing issues and questions regarding payroll from employees and superiors
- Handling employee records
- Updating the database with necessary information
- Assisting with the preparation of documents
- Addressing employee queries
- Participating in HR activities
- Working closely with payroll to provide information for employees (sick leave, vacation, etc.)
- Human Resources Admin and execution of specific Human Resources facets as required.
Payroll and Human Resources Administrator requirements are:
- Experience in payroll
- Experience in an HR department on various facets
- Familiar with MS Office
- Great time-management skills
- Effective communication skills
- Experience as an HR Administrator
- Excellent problem-solving skills
- Knowledge of the HR processes/labour laws
- Proficient with MS Office software
- Great organizational skills
- Effective communication skills
Key Attributes:
- Excellent Communication Skills (Verbal and Written)
- High Organizational Skills
- Excellent Multi-tasking skills
- Ability to Prioritize own Workload
- Detail Oriented and Results Focused
- Demonstrate Good People Skills
- Dependable / Responsible
- Positive Attitude
- Team Player
- Hard Worker
- Willing to Learn
- Calm Under Pressure
- Self-Management Skills
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