Expediting Administrator

WatersEdge Solutions • Full-time • Vereeniging, Gauteng, South Africa • 3w ago

Our Client is looking to employ a Expediting Administrator basedin Vereeniging, Gauteng.

Objective of the Job:

Under the general direction of the Expediting Manager. You will be Responsible for the on-time delivery of Radio-actives and general equipment through the co-ordination of Utilising key tools (such as TIMS) and ensuring that relevant Regulatory and Legal reporting and documents are completed in a satisfactory way so dispatching can be carried out efficiently and effectively.

Qualifications and Experience:

Grade 12 minimum with tertiary education in Business Administration / Logistics Diploma or Degree
SAP One experience (Inherent Requirement)
Excellent MS Office skills, particularly Excel at an Advanced level
Strong knowledge and experience of administrative processes
Excellent communication, interpersonal, team, and organisational skills
Demonstrates a high degree of integrity and discretion
Responsive team player with the initiative to work in a fast-paced environment
Logistics experience (Exports and Imports)
3 years' experience in a similar working environment

Key Responsibilities:

Expediting:
- Order Tracking: Monitor the progress of orders, shipments, or projects to ensure they stay on schedule and meet delivery deadlines.
- Communication: Maintain regular communication with suppliers, vendors, and internal teams to track order status, resolve issues, and provide delivery updates.
- Prioritization: Assess the urgency and importance of orders or projects and prioritize them accordingly to meet customer requirements.
- Supplier Coordination: Coordinate with Buying, suppliers, and vendors to expedite production or delivery, including negotiating faster production schedules or shipping options.
- Documentation: Ensure all necessary documentation (purchase orders, invoices, shipping documents) is accurate to facilitate the smooth flow of goods.
- Quality Assurance: Collaborate with quality control teams to ensure expedited products or services meet quality standards and specifications.
- Problem Resolution: Identify and address any issues that may delay orders, such as production delays, supply shortages, or transportation problems.
- Customer Communication: Keep customers informed about the status of their orders and address any changes in delivery dates or inquiries.
- Process Improvement: Continuously assess and improve expediting processes to increase efficiency and reduce last-minute rush orders.
- Collaboration: Work closely with departments such as procurement, logistics, and production to ensure a seamless flow of information and materials.
- Compliance: Ensure all expediting activities adhere to relevant laws, regulations, and company policies.
- Drive on-time delivery to customers.
Order Management:
- Receive sales orders from customer service and ensure delivery dates and dispatch information are correct.
- Send order confirmations to customers and update the open orders sheet.
- Communicate with Internal Sales and customers regarding order status.
- Coordinate with stores to ensure goods are dispatched on time.
- Work with Buying, goods receiving, and pre-packaging teams to get goods to stores.
- Collaborate with Dispatch to get goods to customers.
Logistics Coordination:
- Maintain clear communication with all departments during order expediting.
- Manage Source Loading and collection lists (TIMS).
- Coordinate with customers/logistics to ensure that projectors or transport containers for shipping isotopes are ready.
Sales & Customer Service:
- Participate in forecasting & planning for future orders.
- Manage isotope supply and invoicing of container movements and penalties.
- Prepare export documentation for isotopes and general equipment.
- Handle invoicing of isotope and general equipment orders.
Additional Responsibilities:
- Oversee loan demo hire and maintain CMS profiles.
- Manage DU waste and safeguard reporting.
- Conduct IMS stock take variance reporting.
- Provide regular updates on the status of orders.