The Operations Manager must facilitate the overall success of the Production operations, ISO compliance and Human Resources processes and effectively supervise fleet management.
Duties and Responsibilities:
1. Planning and Scheduling of Production:
- Assist Production Manager with Demand forecasting for orders and raw material requisitions.
- Ensure daily production goals are achieved.
- Meet weekly with the Production manager and Quality control and Lab Technician to ensure smooth operations and address any concerns with regards to equipment and staff.
2. Fleet Management Supervision:
- Ensure that the dispatch and receiving supervisor monitors each vehicle to ensure correct usage, which includes compliance with rules and laws, and follows predetermined routes.
- Ensure that the dispatch and receiving supervisor plans and schedules services and deals with unscheduled breakdowns, mechanical failures, and accident damage.
- Ensure that the dispatch and receiving supervisor actions licence renewals of vehicles.
- Ensure that the dispatch and receiving supervisor monitor the validity of all licences and permits.
3. Administration:
- Submit monthly reports to the Business Development Manager on production performance and CAPA report completion.
- Address stock issues in the inventory management software.
- Perform stock adjustments with complete accuracy and transparency as needed.
- Purchase of consumables and diesel.
- Administer Quarterly stock takes and prevent stock losses.
- All HR activities including but not limited to:
- Hearings
- CCMA Hearings
- Disciplinary Counselling
- Recordkeeping
- Performance Reviews
4. ISO 9001:2015 compliance:
- Maintain correct procedures in accordance with ISO 9001:2015 requirements.
- Assist the Business Development Manager with all documentation pertaining to ISO 9001:2015 requirements.
- Maintain traceability in production processes as per ISO 9001:2015 requirements.
- Ensure that CAPA reports are created and completed for all complaints and non-conformance incidents at the factory.
5. Safety, Health, and Environment Management
- Ensure that factory meets necessary Health and Safety certifications as per the Department of Labour and ISO:45001.
- Ensure that CAPA reports get opened and completed for all safety incidents.
Qualifications:
- Matric
- Relevant Tertiary Diploma or Degree in Operations Management
Experience:
- 3+ years' experience in a chemical production environment, analysis, and Management environment.
Behavioural Skills:
- Must be able to work under pressure.
- Have an analytical mindset.
- Must be well-organised.
Occupational Skills:
- Managing the logistics around production and distribution.
- Planning and scheduling Read and interpret batch sheets.
- Setting and monitoring targets and KPIs.
- Managing a health, environment and safety programme.
- Able to identify the correct PPE for each application in the testing and production process.
