Dispatch Controller
H Systems (Pty) Ltd.
2023-08-16 Nelspruit
Job Ref #: 23/NEL/OPS01
Industry: Retail
Job Type: Permanent
Positions Available: 1
H Systems (Pty) Ltd, a subsidiary of Corialis Group, is a leading service provider in aluminium profiles, -systems and -accessories to the window, façade, and door manufacturing industry. H Systems (Pty) Ltd is committed to the principles of equal employment opportunity. Suitably qualified job applicants are invited to apply.
Job Description
JOB PURPOSE
The core purpose of the role is to ensure the effective dispatch of goods according to company requirements.
KEY PERFORMANCE AREAS
Distribution Control Administration SHEQ Integrated Management System control
MAIN RESPONSIBILITIES
Distribution Control Control logistics function, ensuring all orders are dispatched timeously, including: Manage freight forwarders and ensure timeous collection from couriers.
Loading of Freight Forwarders Waybills.Pre alerting the Freight Forwarders controllers, and the necessary staff, of what waybills are leaving.Assisting with the tracing of waybills for Freight Forwarders. Route planning. Control dispatch quality, delivery times, transport costs and efficiency.
Ensure all picking slips are attended to timeously.Prepare goods for dispatch.Monitor, count & inspect the dispatching of goods to ensure orders are dispatched accurately.Loading / offloading of vehicles.Ensure vehicles are pre-loaded for early deliveries. Ensure dispatch accuracy as per picking slip, on time and in full.
Execute the most efficient and accurate loading and dispatching of all orders, as per picking slips. Ensure IBTR’s (Inter-Branch Transfers) are completed as per company procedures.Ensure clients who collect stock are assisted timeously and courteously and provided with accurate stock as per their order.Ensure uptime of fleet to deliver on customer service requirements, including:
Preventative/ad hoc maintenance and readiness for unplanned downtime,Ensure all vehicles are serviced as per service schedules.AARTO that the delivery fleet is compliant with any associated regulations and/or other legal requirements.
Administration Always ensure effective dispatch administration:
PODs submitted to Admin timeously.All dispatch paperwork is completed accurately. Communicate labour requirements to Line Manager in advance, to ensure planning for stringent dispatch requirements.
SHEQ Integrated Management System control Ensure adherence to the OHS Act.
Take reasonable care for the health and safety of themselves of other persons.Co-operate with the employer to enable prescribed duties or requirements to be complied with.Carry out any lawful order given and obey the health and safety rules and procedures.Report any unsafe or unhealthy situation to the employer.Report any incident to the employer.Comply with health and safety plans. Ensure the dispatching area maintains and complies with standards of health and safety, and hygiene always.Always maintain a high level of customer service levels standards.
Job Requirements
KEY JOB REQUIREMENTS
QUALIFICATIONS
Grade 12 or equivalent.
EXPERIENCE
1 years’ experience in a similar position. 3 years’ experience in an operations / warehousing environment.
SKILL REQUIREMENT AND KNOWLEDGE
A thorough practical knowledge of best practices in Operations processes. Awareness and understanding of the ISO 9001, ISO 45001, ISO 50001, ISO 14001 Requirements relevant to the processes under your control.
COMPETENCIES
Excellent communication skills. Able to work punctual and be persistent. Excellent organizing skills. Excellent attention to detail. Deadline driven with a sense of urgency
REQUIREMENTS AS AN ADDED BENEFIT
Experience in the aluminium profiles, -systems and –accessories environment or similar. Valid Code 8 drivers’ license. At least 1 or 2 additional short course certifications. Computer literacy.
