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ADDITIONAL MANAGER OF OPERATIONS

Farm Manager SA • Other • Curico Area, South Africa • 1w ago

MINIMUM REQUIREMENTS

Proven experience of 10 years in supply chain management, logistics, or a related field.
Strong leadership and team management skills.
Excellent organizational and multitasking abilities.
Knowledge of export documentation and compliance requirements.
Ability to communicate effectively and manage relationships with vendors and stakeholders.
Proficiency in relevant software and tools for inventory management and documentation.
Flexibility to handle emergencies and adapt to changing situations.
Knowledge of Spanish

KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

Leadership and Team Management
- Distribute tasks among junior staff based on their skills and capacities.
- Ensure the quality of work performed by junior staff, making corrections as needed.
- Forecast staffing requirements and prepare hiring proposals, including shortlisted candidates, resumes, and recommended salaries or consultancy fees.
Supply Chain and Vendor Management
- Manage the complete supply chain process, including export documentation and vendor negotiations.
- Obtain cost approvals and formalize agreements with vendors.
- Conduct comparative studies of quotations from multiple vendors and submit recommendations.
Documentation and Compliance
- Review and submit shipment-related documents (e.g., Certificates of Origin, DUS, Phyto certificates, Non-GMO certificates, invoices) in a timely manner.
- Maintain detailed logs of fruit dispatch and reception at processing/packing plants and submit regular reports to headquarters.
- Keep a list of certifications required for various export destinations and ensure compliance with all necessary documentation and quality standards.
- Regularly submit Quality Control reports from the Pack-house to headquarters.
Inventory and Production Management
- Oversee the account of fruit received, processed, stored, and dispatched, including category and grade documentation.
- Prepare and submit shipment summaries and quantitative reconciliations to headquarters.
- Monitor and reconcile raw materials, packing materials, and other supplies, raising purchase orders as needed to prevent delays.
Management of Fruit for Global Sales
- Ensure fruit is classified properly for global markets and meet stringent regulations regarding MRLs, certifications, and pesticide use.
- Collaborate with procurement, agronomist, and QC teams, and conduct field visits as necessary.
- Ensure all certifications, tests, and documentation are complete before shipments.
Emergency Management
- Be accessible for handling emergency or critical business situations to ensure continuity of operations.
- Maintain a list of emergency contacts related to shipping, customs, and logistics.
Communication and Documentation
- Document all commitments with financial and statutory implications in writing.
- Follow up on verbal agreements with email confirmations to relevant parties, including headquarters.
Packaging and Quality Control
- Assess and coordinate the procurement of packaging materials based on business needs.
- Oversee fruit inspections at packhouses and monitor technical standards of storage and machinery.
- Submit regular reports on storage and handling standards to headquarters.
Accounts and Financial Management
- Update accounts for growers to ensure timely payments and process refunds or adjustments promptly.
- Coordinate with the accounting department to issue invoices and follow up to maintain good cash flow.
Sales and Business Planning
- Support export sales planning and business planning for internal and external customers.
- Ensure accurate documentation for exports to various overseas markets and customers.
Contract Management
- Use standard draft contracts provided by headquarters for agreements with growers, pack-houses, sales, and services.
- Obtain approval from headquarters for any changes to contracts before finalizing with other parties.
Headquarters Supervision
- Escort officers from headquarters during their visits to the office, facilitating their business activities as required.