Protocol Education is pleased to be recruiting on behalf of a highly successful Academy for an experienced Academy Administrator.
This is an excellent opportunity for a skilled administrator to join a busy and supportive school environment, providing essential operational, HR, administrative and data management support to the Academy's leadership team, staff, pupils and wider community.
The successful candidate will work Monday to Friday, 8:00am to 4:00pm, on a term time plus two weeks basis (41 weeks per year), making this an ideal opportunity for an organised professional seeking a role within education that offers a strong work-life balance while remaining fully involved in the day-to-day life of the Academy.
Working closely with the Headteacher, Senior Leadership Team and Business Manager, you will play a key role in the smooth running of school operations, recruitment and HR processes, community engagement activities, data management and front-office administration.
The successful candidate will be highly organised, proactive and professional, with the ability to manage a varied workload and build positive relationships with staff, parents and external stakeholders.
Key Responsibilities
Senior Leadership Support
Provide administrative support to the Headteacher and Senior Leadership Team.
Coordinate diary management and PA duties for the Headteacher.
Support the Business Manager with day-to-day administrative functions.
Organise catering and refreshments for meetings and school events.
Assist with the coordination and administration of key Academy projects.
Human Resources
Coordinate recruitment activities and school recruitment events.
Process recruitment documentation, including application forms, contracts, offer letters and onboarding paperwork.
Carry out pre-employment checks, including DBS applications, references and right-to-work checks.
Maintain the Single Central Record (SCR) in line with statutory requirements.
Place job advertisements and respond to candidate enquiries.
Support performance management, induction, probation, training, disciplinary and capability processes.
Monitor staff attendance and punctuality.
Provide administrative and pastoral support to Academy staff.
Attend interviews where required.
Community Relations & Events
Plan and coordinate events for staff, pupils, families and the wider community.
Work alongside parent groups to support community initiatives.
Coordinate Community Council meetings and associated administration.
Communicate effectively with parents and carers.
Undertake front-gate duties as part of the wider Academy team.
Data & MIS Management
Manage and maintain the Academy's Bromcom Management Information System (MIS).
Ensure pupil and staff records are accurate and up to date.
Process assessment and pastoral data.
Produce reports as required to support school operations and decision-making.
Ensure data is managed in compliance with GDPR requirements.
School Administration
Welcome, sign in and assist visitors to the Academy.
Manage shared mailboxes, including parent, finance and general enquiries.
Answer telephone calls and direct messages appropriately.
Manage late pupil sign-in procedures.
Support Reception and in-year admissions processes alongside the Pastoral Team and School Office.
General Responsibilities
Support pupil welfare, including assisting with first aid and the care of unwell pupils when required.
Utilise a range of ICT systems including Microsoft Office, databases and school management systems.
Promote the wellbeing, safeguarding and welfare of all pupils.
Adhere to Health & Safety, Equality & Diversity and GDPR policies.
Undertake any other duties commensurate with the nature and level of the role.
The Ideal Candidate Will Have:
Previous experience in a school administration role.
Knowledge of education compliance and safeguarding procedures.
Experience supporting HR and recruitment processes.
Strong ICT skills, including Microsoft Office packages.
Experience using Bromcom MIS (desirable).
Excellent organisational and time-management skills.
Outstanding communication and interpersonal abilities.
The ability to work independently and manage multiple priorities effectively.
A professional, confidential and proactive approach to work.
Why Apply?
Join a welcoming and well-established Academy.
Work in a varied and rewarding role at the heart of school operations.
Opportunity to make a real impact supporting staff, pupils and the wider school community.
Ongoing professional development opportunities.
Safeguarding Statement
Protocol Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. This role is subject to enhanced DBS clearance, satisfactory references, right-to-work checks and all other safer recruitment checks in line with Keeping Children Safe in Education (KCSIE) guidance.
We welcome applications from candidates of all backgrounds and are committed to promoting equality, diversity and inclusion.
All applicants will require the appropriate qualifications and training for this role. Please see the FAQs on the Protocol Education website for further details.
All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date.
Protocol Education is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with the DfE statutory guidance ‘Keeping Children Safe in Education’, this may also include an online search as part of our due diligence on shortlisted applicants.
We offer FREE online safeguarding and Prevent Duty training to all our workers. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check and subscribe to the DBS Update Service.
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