About us
CE Marketing Group brings together business communities through digital publishing, awards and events. Our portfolio includes Elite Business, Elite Franchise, EB100, EF100 UK, EF100 Canada, Elite Business CoNNect and Elite Business Live.
We’re looking for an organised, proactive coordinator to help keep our projects, client commitments and event administration running smoothly.
The opportunity
You’ll bring structure and follow-through to a varied programme of publishing, partnerships, awards and events.
Working with our CMO, Global Brand Director, Production team and external suppliers, you’ll keep schedules current, chase outstanding information and make sure the right people know what needs to happen next.
This role would suit an experienced administrator or coordinator who enjoys organising multiple projects, communicating with clients and helping a team deliver its commitments.
What you’ll do
• Set up and maintain project management using agreed templates, task lists, owners and deadlines.
• Keep project schedules and action lists current, following up on outstanding tasks and escalating delays.
• Maintain a clear record of partner and sponsor commitments, including agreed exposure, assets, deadlines and delivery status.
• Chase clients for campaign content then coordinate their delivery with marketing.
• Coordinate website content schedules, working with colleagues on publishing dates, assets and approvals.
•Coordinate the daily e-newsletter schedule across our brands, ensuring content and advertising commitments are included and deadlines are met.
• Prepare and send clear production briefs to production team including content, assets, links, placements and delivery dates then review, test and sign-off ready for execution
• Liaise with production, social media agencies and other suppliers to keep agreed work moving.
• Support awards administration, including entry records, judging schedules, meeting arrangements and participant communications.
• Help coordinate event logistics, such as guest information, supplier confirmations, travel arrangements and AV requirements, under the direction of the event lead.
• Maintain accurate records in our CRM and other business systems.
• Keep the company operations manual, how-to guides, templates and contact records up to date.
• Prepare a concise weekly update showing completed work, approaching deadlines and issues requiring a decision.
What you’ll bring
• Experience in administration, operations, project coordination, client services or event support.
• Strong organisation and attention to detail, with the ability to keep several deadlines moving.
• Confidence following up with clients, colleagues and suppliers politely and persistently.
• Clear written communication and accurate record keeping.
• The ability to prioritise, use initiative and recognise when to escalate an issue.
• Confidence using shared documents, spreadsheets and project management systems.
• Reliability and the ability to work independently within agreed part-time hours.
What success looks like
Our websites, daily comms and business operations run smoothly. Production receives clear briefs on time, newsletters are thoroughly checked before release, and website content is published to schedule. Client, partner and sponsor commitments are fulfilled accurately and on time. UK and overseas events are well organised, with logistics, suppliers and communications coordinated effectively. You take ownership of agreed tasks, resolve routine issues and flag risks early so the team can act.
Useful additional experience
• Basecamp, HubSpot, WordPress, Dotdigital or event booking platforms.
• B2B publishing, awards, events or franchising.
• Coordinating sponsor or partner deliverables.
• Supporting a remote team.
Working arrangements
The role is 14 hours per week, with the pattern agreed together. Spreading the hours across several weekdays would help us maintain regular communication with clients and colleagues.
There may be a need for additional hours or attendance around key events. These would be discussed and agreed in advance. Approved business travel and expenses would be covered separately.
You’ll receive structured documented processes and support from the wider team. Senior commercial decisions and overall event-production accountability will remain with the relevant business lead
