Junior Economist, Economics & Statistics Section | London | Full Time | £2,800 - £3,000 Per Month
Established in 1963, the organisation operates internationally, bringing together governments and key stakeholders within the coffee industry. It plays an important role in supporting global cooperation and representing a significant share of the world's coffee production and consumption.
The Role
An opportunity is available for a Junior Economist within the Economics and Statistics Section, supporting the Office of the Executive Director. The role involves providing administrative, organisational and coordination support to ensure the efficient functioning of the Executive Director’s Office.
Key Responsibilities
Support the efficient organisation and functioning of the Office of the Executive Director
Screen calls and visitors, maintain appropriate protocol and prioritise incoming messages, emails and correspondence
Exercise discretion and maintain confidentiality when handling sensitive information
Identify and highlight documents requiring the Executive Director’s attention or action
Draft correspondence and documentation in English, French, Spanish and/or Portuguese, or arrange translations where required
Maintain the Executive Director’s diary and Intranet calendar of appointments
Draft, revise and edit lectures, presentations and documents for governing body meetings and other meetings
Liaise with representatives of Member States, partners and stakeholders to obtain and provide relevant background information
Check correspondence for consistency, accuracy and compliance with internal style and presentation requirements
Organise internal and external meetings, prepare agendas, attend meetings and draft minutes
Research and obtain references and background information to support the Executive Director during meetings
Follow up on actions and decisions to ensure they are implemented
Organise official travel arrangements, including visas and briefing documents
Arrange lunches, refreshments and receptions, including coordinating visitor lists
Provide support with other related responsibilities and cover for colleagues when required
Assist with the Executive Director’s personal matters where necessary
Requirements
Essential
Full secretarial qualifications complemented by a university degree in administration or a relevant field, or equivalent academic preparation
Excellent command of written and spoken English
Good knowledge of at least one other official language of the organisation, preferably French, Portuguese or Spanish
Good knowledge of IT systems, including MS365, Excel, Word and PowerPoint
Ability to handle confidential and sensitive matters with discretion
Ability to establish and maintain effective working relationships with staff and external contacts
Ability to organise arrangements for visitors at all levels
Flexibility regarding working hours and responsibilities
Ability to work under pressure
Desirable
Experience supporting senior executives or working in a senior administrative office
Knowledge of protocol and experience liaising with external stakeholders
Knowledge of the organisation's internal systems and procedures
What’s In It For You
Monthly salary starting from £3,000
Service Provider Contract
Initial probationary period of 3 months, which may be extended to 6 months
Opportunity to work within the Economics and Statistics Section and liaise with senior staff, Member States, partners and other key stakeholders
What’s next? It’s easy! Click “APPLY” now! We can’t wait to hear from you!
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