Payroll Administrator

CV-Library • Polegate, East Sussex • 37min ago

Our client is a well-respected business with close to 2,000 employees. We are looking for an experienced Payroll Administrator who can work as part of a team to handle the business's payroll requirements.

This is a full-time permanent position and the hours are 8:30am-5:30pm Monday to Friday (40 hour working week).

Details of the position are as follows:

Person Specification

Essential

Proven experience in payroll administration or a similar role.
Strong knowledge of payroll processes, including statutory payments (SSP, SMP, SPP, etc.).
Understanding of payroll year-end processes including P60s, P11Ds, and P45s.
Good understanding of UK PAYE, National Insurance, and HMRC reporting requirements.
High level of accuracy and attention to detail.
Proficient in Microsoft Office, particularly Excel.
Ability to handle confidential information with discretion.
Strong organisational skills with the ability to prioritise and meet strict deadlines.
Good communication skills, both written and verbal.
Ability to work effectively as part of a team.

Desirable

Experience using payroll software (e.g., iTrent, Sage, or similar).
Experience working in a multi-site or large business environment.
Knowledge of pension auto-enrolment processes.
Experience liaising with HMRC and other third-party providers.
Awareness of GDPR and data protection compliance within payroll.

Main Accountabilities and Responsibilities

Payroll Processing & Compliance

Accurately process monthly payroll in line with company deadlines, ensuring compliance with HMRC and statutory requirements.
Collate, review, and input data for new starters, leavers, overtime, expenses, bonuses, and other payroll exceptions.
Submit payroll files to MHR and manage the validation process, resolving discrepancies before final submission.
Prepare and submit BACS payments, PAYE, and payroll certificates, ensuring all approvals are in place.
Maintain awareness of legislative changes impacting payroll and statutory payments.

Pensions & Benefits Administration

Administer pension auto-enrolment, opt-ins, opt-outs, and re-enrolment cycles for all brands.
Produce pension letters and upload to colleague records, ensuring regulatory compliance.
Manage colleague benefit data (private health care, group income protection, life assurance) and liaise with providers on updates and renewals.
Produce accurate reports to support gender pay gap submissions, P11D reporting, and other statutory filings.

Reporting & Data Management

Maintain accurate and confidential payroll and HR records to support audits and reporting requirements.
Spot-check payroll monthly and provide findings to the HR Manager.
Update and share bonus eligibility and absence reports with Finance and HR teams.
Liaise with HMRC and other external agencies regarding tax codes, statutory payments, and compliance queries.

Colleague Support

Act as the first point of contact for payroll and benefit queries, resolving issues promptly and professionally.
Provide guidance to colleagues on statutory pay entitlements including maternity, paternity, and SSP.
Support HR colleagues with payroll-related processes to ensure a seamless colleague experience.

Skills, Experience and Behaviours

A-Levels or equivalent (Degree in Accounting or related field preferred).
Minimum 1 years' experience in a payroll role, ideally in a multi-site environment.
Strong numerical aptitude and attention to detail, with experience using Excel (formulas, reporting).
Knowledge of UK payroll legislation and statutory reporting requirements.
Excellent organisational and communication skills, with the ability to prioritise and meet deadlines.
Able to maintain strict confidentiality and handle sensitive information professionally.

What Success Looks Like

Payroll is processed accurately and on time every month, with no missed deadlines.
Colleague queries are resolved efficiently, maintaining trust and confidentiality.
Statutory reporting and compliance requirements are met consistently.
HR and Finance colleagues have accurate and timely payroll data for decision-making.

Benefits Package