Position Description:
Executive Assistant
Rate: £19.87 (PAYE Umbrella) increasing to £26.08 after 13 weeks under AWR’s – Agency Worker Regulations.
Objective:
As Executive Assistant, you'll play a pivotal role in supporting senior leaders, enabling them to excel in their roles and drive the organisation forward.
This fast-paced, collaborative environment offers a unique opportunity to work with stakeholders at all levels of the company.
The ideal candidate will be a super-organised and adaptable Executive Assistant, with great communication skills and strong technical proficiency. If you thrive in a challenging yet rewarding setting, this is the perfect opportunity for you.
Skills Required:
Position Responsibilities:
What you’ll be able to do:
Executive and Shared Pool Support: Provide comprehensive administrative support to our client’s senior leaders as part of a shared administrative pool.
Scope of support is focused on expense processing, scheduling key meetings involving multiple senior stakeholders, and coordinating domestic and international travel arrangements.
Business Continuity & Backup Support:
Act as the primary backup support for the Executive Assistant to the CEO, our client’s Bank plc & EVP International during periods of annual leave or absence.
Event & Recognition Support:
Provide administrative and coordination support for key corporate events, recognition programs, and business-wide initiatives as determined by the shared pool requirements.
Business Continuity Planning:
Lead, prepare and review necessary documentation for the Executive Office Business Continuity Planning process.
Confidentiality & Discretion:
Maintain the strictest confidentiality regarding sensitive information and organisational matters.
Relationship Management:
Build and maintain strong, professional relationships with internal and external stakeholders at all levels.
Operational Flexibility:
Undertake other administrative, operational, and project-based tasks as reasonably required to support the evolving needs of the Executive Admin Group and the wider executive team.
Experience & Skills Required
Proven Experience:
Excellent/strong experience in an executive support or similar role, ideally supporting senior-level executives.
Exceptional Organisational Skills:
Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively under pressure in a fast-paced environment.
Proficiency in prioritising tasks and managing time efficiently is crucial.
Communication Prowess:
Excellent written and verbal communication skills, with the ability to adapt your communication style to different audiences.
Proactive & Adaptable: A proactive, solutions-oriented approach, with the ability to adapt quickly to changing priorities and new challenges.
Technical Proficiency:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe and various virtual meeting platforms (e.g. Microsoft Teams).
Professionalism & Teamwork:
Professional demeanour, strong interpersonal skills, and the ability to work effectively both independently and as part of a team. A proven track record of handling confidential information with the utmost integrity and discretion.
Strong performer in all categories (Excellence / Collaboration / Focus)
Education: Level 3 Diploma in Business Administration or Business Support, or equivalent experience.
Additional Information:
INSIDE IR35
Hybrid - 4 Days in Dunton and 1 WFH
Eligibility: You MUST have the right to work in the UK and sponsorship is not offered on this role
