Transport Co-ordinator
Location: Macclesfield – SK10
Salary: £26,000–£29,000 DOE
Hours: Monday to Friday, 8:00am–5:00pm
About the Role
We are looking for an organised, proactive and detail-oriented Transport Co-ordinator to support the Transport Supervisor and wider transport team in maintaining high standards of transport compliance and operational efficiency.
This is a varied role combining transport administration, compliance monitoring, fleet coordination and delivery planning. You will help ensure that vehicles, drivers and transport documentation meet the required standards, while supporting the smooth and cost-effective running of daily transport operations.
You will assist with route planning, vehicle allocation, driver compliance and daily debriefs, using transport planning technology to maximise efficiency and maintain excellent customer service. You will also provide cover for the Transport Supervisor when required.
We are particularly keen to hear from candidates with a strong administration background, excellent planning and organisational skills, and some experience of compliance or working within structured procedures. Previous transport experience would be advantageous, but we are also interested in individuals with transferable skills who are keen to learn and develop within a transport environment.
Key Responsibilities
Transport Compliance & Administration
Maintain accurate transport compliance records, documentation and databases.
Monitor Operator Licence requirements and support ongoing compliance.
Track vehicle inspections, MOTs, servicing schedules and preventative maintenance.
Review daily vehicle defect reports, ensuring repairs are actioned, recorded and completed appropriately.
Ensure transport policies and procedures are communicated, followed and consistently applied.
Maintain records in line with legal, statutory and internal requirements.
Support internal and external compliance audits, regulatory inspections and investigations.
Help ensure health and safety, environmental and legal requirements are met across transport operations.
Driver Compliance
Monitor driver licence checks, Driver CPC requirements and qualification records.
Ensure tachograph downloads are completed and reviewed within required timescales.
Assist with investigating driver infringements and ensuring appropriate follow-up actions are completed.
Support driver inductions and ongoing compliance training.
Conduct thorough daily driver debriefs, capturing feedback and ensuring any issues are followed up promptly.
Fleet & Delivery Planning
Assist with the planning and scheduling of deliveries, routes, vehicles and drivers.
Support the preparation of transport route plans and van load plans.
Use MaxOptra planning software to help optimise vehicle utilisation, delivery schedules and operational efficiency.
Liaise with fleet providers, workshops and maintenance suppliers regarding vehicle maintenance and compliance.
Work closely with internal stakeholders to ensure transport commitments are met and customer service remains a priority.
Reporting & Administration
Produce weekly and monthly transport compliance reports.
Maintain transport management systems and compliance databases.
Analyse compliance data, identify potential risks and highlight areas requiring action.
Communicate compliance updates to operational teams and management.
Support the Transport Supervisor with day-to-day transport operations and provide cover when required.
About You
We would love to hear from candidates who are highly organised, methodical and take pride in producing accurate work. You may have experience in transport or logistics, or you may be working in a general
administration or coordination role and looking for an opportunity to develop your skills further.
Essential Skills & Experience
A strong administration background with excellent organisational and planning skills.
Some experience of compliance, maintaining records or working within established procedures.
A keen eye for detail and a methodical approach to completing tasks.
The ability to follow instructions, policies and processes accurately.
Good time-management skills and the ability to manage competing priorities.
Confident communication skills and the ability to work effectively with colleagues and external stakeholders.
Good working knowledge of Microsoft Office, particularly Excel.
A proactive approach to problem-solving and the ability to take responsibility for tasks through to completion.
A valid full UK driving licence.
Desirable Skills & Experience
Previous experience within transport, logistics, fleet or compliance administration.
An understanding of UK transport legislation and Operator Licence requirements.
Knowledge of drivers' hours regulations and tachograph legislation.
Experience using transport management or fleet management systems.
Knowledge of FORS, DVSA and OCRS requirements.
An understanding of fleet maintenance planning.
Experience using MaxOptra or Samsara telematics.
OLAT qualification or training.
Please note: You do not need to have experience in every area listed above. Candidates with strong administration, planning and organisational skills, some compliance experience and a willingness to learn are encouraged to apply.
Personal Attributes
The successful candidate will be:
Proactive, organised and action-oriented.
Honest, professional and committed to maintaining high standards.
Detail-focused, thorough and accurate in their work.
Confident communicating with drivers, colleagues, suppliers and management.
Resilient and flexible, with a practical approach to problem-solving.
Comfortable taking responsibility and following through on commitments.
Confident following established procedures and raising concerns when something is not right.
A supportive team player who is willing to go the extra mile and contribute to the wider success of the business.
Key Performance Indicators
Performance will be measured against key compliance and operational objectives, including:
Completion of driver licence checks within required timescales.
Timely tachograph downloads and infringement reviews.
Vehicle maintenance and inspection compliance.
Accuracy and completeness of compliance records.
Internal and external audit results.
Reduction in compliance-related incidents and driver infringements.
The Opportunity
This is an excellent opportunity for an organised administrator or someone with transport and compliance experience to join a busy operation in a varied and responsible role.
You will play an important part in supporting the transport team, maintaining accurate records and helping ensure that deliveries are planned and completed safely, efficiently and cost-effectively.
If you have strong administration skills, enjoy planning and coordinating activities, take pride in your attention to detail and are keen to develop your knowledge of transport compliance, we would love to hear from you
