Document Controller - Construction
About our client
Our client is an established UK construction contractor delivering high-quality projects across a range of sectors, including education, healthcare, commercial, industrial, leisure and the public sector. With a strong reputation for quality, collaboration and project delivery, the business is committed to creating lasting value for its customers and communities.
The company offers a supportive and inclusive working environment, with opportunities to develop your skills and build your career within a growing construction business.
About the role
As Document Controller, you will play a key role in supporting the smooth delivery of construction projects by ensuring all project documentation is accurately managed, distributed and maintained throughout the project lifecycle.
Your responsibilities will include:
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Managing all aspects of document control, including technical documentation, drawings, commercial correspondence and supplier deliverables.
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Maintaining accurate document registers, tracking logs, action lists and distribution records.
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Ensuring the latest approved drawings and documents are distributed to the relevant project teams, subcontractors, suppliers and clients.
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Managing the receipt, issue, revision, filing, scanning and archiving of controlled documentation.
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Preparing and issuing electronic transmittals, managing document workflows and maintaining clear audit trails.
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Ensuring all documentation complies with company procedures, project protocols, naming conventions and numbering standards.
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Supporting document management through to project completion, handover and close-out.
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Carrying out quality checks and audits of document databases, metadata and document records, resolving discrepancies where necessary.
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Maintaining electronic document management systems and ensuring information is accurate, accessible and securely stored.
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Coordinating document control activities across the project team, communicating issues effectively and supporting compliance with established procedures.
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Providing administrative support, practical guidance and first-line training to colleagues where required.
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Managing hard-copy document masters, project libraries and archives in line with company policies.
About you
We are looking for an experienced Document Controller with a strong understanding of document management processes within the construction industry.
Ideally, you will have:
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Experience using Viewpoint 4P software and a good understanding of document workflows.
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Previous experience working for a main contractor.
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Experience supporting construction schemes valued between £10 million and £40 million.
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A good understanding of electronic document management systems, including document control procedures, revision management and document distribution.
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Strong IT skills, including proficiency with spreadsheets, databases, word processing and relevant project software.
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Excellent organisational skills, attention to detail and the ability to manage multiple priorities in a fast-paced project environment.
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Strong communication skills and the ability to work collaboratively with project teams, subcontractors and suppliers.
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An NVQ qualification or equivalent.
You will be proactive, organised and comfortable taking ownership of document control processes, helping ensure project information remains accurate, up to date and readily accessible.
What’s on offer?
You will join a collaborative and supportive construction team working on a varied portfolio of projects in a fast-paced environment. The role offers the opportunity to take ownership of document control activities, work closely with a range of project stakeholders and contribute directly to successful project delivery.
Our client values teamwork, accountability and professional development, fostering an inclusive working environment where individuals are trusted to take responsibility, share ideas and contribute to the wider success of the business
