Document Controller
London Hybrid – 3 to 4 Days in the Office
£45,000 to £50,000
A leading renewable energy business is looking for a Document Controller to join its Project Controls team, playing a key role in managing project documentation across a growing portfolio of energy projects.
Purpose
You'll be responsible for maintaining project documents, ensuring accurate information is distributed across the organisation on time, and managing the project document control system / EDMS platform.
Key Responsibilities
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Execute document control protocols and procedures as assigned by the Project Controls Manager
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Process incoming and outgoing documents: receipt, classification, registry, distribution, archiving, storage, and retrieval
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Build understanding of project management principles, quality systems, quality plans, and working procedures
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Implement project management and quality elements within the document control function
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Monitor control and check points to ensure procedures are being followed
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Support the development and implementation of document control procedures under the Lead Document Controller or Document Control Manager
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Enforce approved document control procedures across the project organisation, liaising with other teams and participants
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Identify non-conformances and report them for resolution
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Continuously identify opportunities to improve the document control process
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Prepare document status reports as directed
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Support training on document control systems and skills transfer
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Build strong working relationships across project teams and participants
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Mentor and support junior document control staff through on-the-job training
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Stay adaptable in a fast-paced, evolving environment
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Maintain effective working relationships across a diverse global business
What We're Looking For
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Strong written and spoken English
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Minimum 2 years' experience controlling project documents or correspondence on large, complex projects
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Proven experience with document control procedures and protocols
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Familiarity with EDMS or project collaboration tools (e.g. ProArc, SharePoint, LiveLink)
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Experience implementing procedures on live projects
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Understanding of project interfaces across disciplines and systems
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Background in Engineering, Construction, or Resource industries
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Excellent communication skills, comfortable liaising directly with clients and project teams
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Able to work independently under written procedures and instructions
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Strong organisational, analytical, and problem-solving skills
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High attention to detail
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Flexible and willing to travel for training or other purposes
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Desirable: experience preparing document control forms/templates
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Desirable: working knowledge of ISO 9001
