The Office Coordinator will ensure the smooth running of the office, handle Health and Safety (Fire Warden and First Aid), and oversee facilities. Responsibilities include some administrative support, such as raising purchase orders.
Duties:
Oversee office facilities, ensuring an excellent experience for staff and guests.
Serve as the primary contact for staff facilities queries
Manage desk and room bookings
Set up and troubleshoot video conferencing systems for virtual meetings
Handle staff and visitor pass allocation and maintain security protocols
Provide refreshments and catering support as needed
Order office supplies
Collect and distribute mail
Oversee Health and Safety, including fire safety and first aid
Ensure the premises are well-maintained, clean, and safe
Provide Health and Safety induction and emergency procedure information
Maintain first aid kits, the accident book, and attend quarterly Health & Safety meetings Experience & Qualifications:
Experience in office coordination, front-of-house, or facilities roles
Solid administrative skills
First Aid and Fire Warden training (training available if needed)
Familiarity with video-conference support
Resilient, calm, and able to work independently with strong organizational skills
Strong communication, IT, and technical skills, including Microsoft Office and video conferencing
