Polaris Education - Redstone Hall School
School Administrator
Basic Salary: £21,257.48
Contract: Full Time, Term Time Only
Hours: 37.5 hours per week
Location: Ipswich, Suffolk
Benefits
Company pension
Life Assurance
Employee Discount Scheme
Are you ready to join a supportive and nurturing community that works together to achieve the very best outcomes for its pupils? If so, our new school in Ipswich could be the perfect place for you to develop your career and make a real difference to the lives of children and young people.
About the School
Located in Ipswich, Suffolk, our new school offers a safe and supportive environment for up to 30 pupils aged 5-18.
Our school forms part of the Polaris Community, which has been passionately improving the lives of young people for over 30 years, alongside our growing portfolio of schools across the UK.
We're incredibly proud that 100% of our inspected education services have been rated Good or Outstanding by Ofsted.
Role Responsibilities
Promote the safeguarding and welfare of all pupils and visitors
Promote and act on initiatives to improve quality of life and wellbeing for pupils and staff
Reception
The School Administrator will provide a warm welcome for parents, visitors and colleagues and deal with their requests in an efficient and professional manner.
Key Tasks and Activities
Answer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate
Ensure visitors sign in, sign the safeguarding disclaimer and are provided with a visitor's badge
Accurately maintain the shared calendar and update school information
Provide refreshments for visitors
Work at parents' evenings and other evening events as required
Maintain an effective resource-ordering process, keeping orders up to date and following up where appropriate
Inform the relevant staff member when deliveries arrive
Distribute internal and external post and correspondence as appropriate
Arrange ID cards for all new starters and governors for the school
Liaise with transport services and taxi suppliers as necessary to support pupil transport
Support education staff in providing work experience opportunities for pupils
Administration
Provide full administrative support to the Headteacher, School Management Team and all other education staff at the school.
Key Tasks and Activities
Produce letters and memorandums
Undertake filing and photocopying and assist users with the operation of the photocopier, including changing inks and attempting to resolve issues
Be responsible for the maintenance and monitoring of the photocopier
Provide administrative assistance as required by the Leadership Team, including ordering resources
Ensure all information is treated confidentially and exercise absolute discretion at all times
Accurately minute meetings as directed by the Senior Leadership Team (SLT) and, where relevant, telephone conversations with parents/carers
Schedule and attend school-based meetings with parents/carers as necessary
Use IT hardware and relevant software packages efficiently to access, manage, retrieve and share information as required
Use office equipment competently and keep up to date with developments and changes to equipment
Maintain paper and electronic filing systems efficiently and in accordance with current systems and processes
Ensure documents are prepared and data is entered onto SIMS
Undertake stocktaking and order materials and equipment as required
Deal with school correspondence, emails and phone calls
Support the Headteacher with local authority correspondence and quality assurance paperwork and visits
Oversee and manage the school diary, including room bookings and meeting schedules
Attendance
Key Tasks and Activities
Monitor and track whole-school attendance and punctuality and send out letters where appropriate
Assist with the production of termly reports for the Headteacher and Governing Body
Develop and maintain links with parents/carers, children and the local authority's Educational Welfare Service
Monitor and ensure the correct attendance codes are entered in class registers and on SIMS
Contact parents/carers to establish the reasons for pupils' absenteeism by telephone and letters
Work closely with the Deputy Headteacher and Headteacher to establish authorised absences and agree appropriate actions
Maintain and monitor the school's attendance records and produce returns and reports as necessary
Monitor and maintain an accurate computer record of pupil attendance
Monitor the late arrival of pupils and maintain accurate, up-to-date computer and paper-based records and files
Advise and support parents/carers in promoting their children's regular school attendance
Clearly communicate the school's attendance procedures and expectations to parents/carers
Collect and analyse attendance data to identify and track attendance patterns
Input daily attendance data onto the SIMS management system
Produce termly attendance reports and certificates
Requirements
Excellent interpersonal and written and verbal communication skills
Knowledge and understanding of child protection and safeguarding practices and protocols
Excellent organisational skills with a systematic approach to workload management
Excellent time-management, planning and prioritisation skills
Experience of developing systems and processes
Excellent understanding of SIMS
Ability to work within allocated budgets and monitor expenditure
Full working knowledge of relevant policies, codes of practice and legislation
Ability to relate well to children and adults
Ability to work constructively as part of a team, understanding school roles and responsibilities and your own position within these
Ability to identify your own learning and development needs and actively seek learning opportunities
Ability to maintain confidentiality and handle information appropriately
Ability to work under pressure
Ability to work on your own initiative
The successful candidate will be required to complete an enhanced DBS check, the cost of which will be met by Polaris Education.
Polaris Education is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.
Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.
PandoLogic. Category:Education, Keywords:School Administrator, Location:Ipswich, ENG-IP4 1JW
