Essential Duties and Responsibilities
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To source and order parts/materials from approved stockists either using email, spreadsheets, and order book.
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The job holder must be aware of the Company's approved stockists and will be expected to achieve the best prices possible.
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To ensure correct parts have been delivered and checked off on delivery note.
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When parts are delivered to identify and allocate to the correct department/site.
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To accurately process orders on in-house system and regularly update internal documents
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To liaise with suppliers on a regular basis ensuring service delivery is at an acceptable level and highlight if this is not the case.
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To ensure returned items from engineers are logged in correctly and that engineers are complying to the Company's stock procedures.
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To monitor and ensure stocks and stock items are at the right level, you will be expected to carry out regular stock checks and audits.
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To keep the parts database up to date ensuring all items are accounted for.
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To ensure that parts still under warranty are returned to stockists in order to obtain credits/rebates.
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To take ownership of Parts Deliveries and ETA dates. The job holder must have a turnaround time of three days to book parts out and will need to inform the necessary person if this will not be achievable.
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To review invoices, approving those to be paid and highlighting any issues to the Accounts department.
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To take phone calls from engineers throughout the day, so that urgent orders can be processed immediately
