HR & Office Administrator
SW1, Central London
Permanent | Full-time | Office-based
Hours: 9.15am – 5.45pm, Monday to Friday
Salary: £30,000pa-£35,000pa DOE
We are recruiting an experienced HR & Office Administrator to join our client, a private office in SW1.
This is a varied and responsible position combining HR administration with the day-to-day coordination of a busy office. We are looking for someone who is confident, personable and highly organised – someone who enjoys being the person colleagues can rely on to get things done. Experience with HR administration required.
Reporting to the Head of HR, you will provide administrative support throughout the employee lifecycle while also helping to ensure the smooth running of the office.
The environment is professional and close-knit, so alongside strong administrative skills, personality and resilience are particularly important.
What will you be doing?
HR Administration
You will provide comprehensive administrative support to the HR function, including:
Drafting contracts of employment and other employment documentation
Supporting reference and background checks
Coordinating the onboarding of new employees, including preparing induction packs and meeting new starters
Issuing probationary review reminders and ensuring relevant documentation is completed
Maintaining accurate employee information within the HR database and time & attendance system
Monitoring absence records, producing regular reports and highlighting relevant issues
Assisting with monthly, fortnightly and seasonal payroll administration
Issuing pension auto-enrolment communications
Supporting the administration of employee benefits, including private medical insurance
Processing expenses and supporting joiner and leaver administration
Assisting with disciplinary and grievance administration
Supporting Health & Safety administration and routine office checks
Booking staff training including first aid, fire marshal and IT training
Producing HR reports as required
Supporting leave administration and associated payroll documentation Office Administration
Alongside your HR responsibilities, you will be an important point of contact for general office administration.
Duties will include:
Acting as the office's go-to person for day-to-day administrative support
Providing basic IT assistance and helping resolve straightforward queries
Providing secretarial cover in the absence of the PA
Providing Reception cover during breaks and arranging temporary holiday cover when required
Supporting the management of the company's archive database and liaising with the external archive provider
Helping to organise staff events, including the annual Christmas party
Taking ownership of general administrative tasks to help ensure the office runs smoothly About You
We are looking for someone with proven administration experience, ideally with exposure to HR administration or a role involving a combination of HR and wider office responsibilities.
You will be:
Highly organised with excellent attention to detail
Self-motivated and able to take ownership of your workload
Confident, personable and an excellent communicator
Resilient and comfortable working with a range of personalities
Able to use initiative and recognise what needs doing without always waiting to be asked
Discreet and trustworthy when handling confidential information
Comfortable juggling competing priorities in a busy office
Happy working as part of a close-knit team while also working independently
Strong with IT and Microsoft Office, with particularly good Excel skills preferred Previous experience supporting HR processes including onboarding, contracts, payroll administration, employee records or benefits would be highly desired
Above all, we're looking for someone who enjoys being part of a close-knit team. The office has a genuinely friendly culture with plenty of humour and collaboration, balanced with a professional approach to delivering excellent service.
What's on Offer?
£30,000-£35,000 per annum dependent on experience
Immediate start available following successful interview
Excellent benefits package
Five weeks' annual leave
Contributory pension
Discretionary Christmas bonus
Stable, long-established organisation
Friendly, supportive and sociable team environment
Varied and autonomous role with genuine responsibility from day one Why Apply? This is a fantastic opportunity for an experienced HR administrator who enjoys variety and wants to become an integral part of a professional, established office.
It would particularly suit someone who enjoys being at the heart of an organisation – building relationships, solving problems, keeping things organised and being the dependable person colleagues know they can turn to.
This is a fully office-based position in SW1, Central London.
To apply for this role, please click on the ‘Apply’ button below
