To provide a professional front-of-house service while supporting the Finance department with the accurate and timely processing of purchase ledger transactions. This role is responsible for creating a welcoming first impression for visitors, managing incoming communications, and ensuring supplier invoices and payments are processed efficiently.
RECEPTION & ADMINISTRATION:
- Welcome visitors, customers, contractors and suppliers in a professional and friendly manner.
- Answer, screen and direct incoming telephone calls.
- Manage the reception area, ensuring it remains tidy and presentable at all times.
- Handle incoming and outgoing mail, deliveries and courier services.
- Maintain visitor sign-in procedures and issue visitor passes in line with company health and safety requirements.
- Book meeting rooms and prepare refreshments for visitors where required.
- Provide general administrative support to management and other departments.
- Assist with document filing, scanning and record management.
PURCHASE LEDGER:
- Process supplier invoices accurately and within agreed timescales.
- Match purchase orders, delivery notes and invoices, investigating any discrepancies.
- Obtain appropriate invoice authorisations.
- Reconcile supplier statements and resolve account queries.
- Prepare payment runs in accordance with company procedures.
- Set up and maintain supplier accounts within the finance system.
- Ensure purchase ledger records are accurate, complete and up to date.
- Assist with month-end finance activities as required.
- Liaise with suppliers and internal departments to resolve invoice and payment issues.
- Undertake any other reasonable duties appropriate to the role.
PERSON SPECIFICATION:
Essential
- Previous experience in a receptionist, administrative or customer service role.
- Experience of purchase ledger or accounts payable processes.
- Excellent communication and interpersonal skills.
- Strong organisational skills with the ability to prioritise workload.
- High level of accuracy and attention to detail.
- Competent in Microsoft Office, particularly Outlook, Word and Excel.
- Ability to work independently and as part of a team.
- Professional, approachable and customer-focused manner.
THE BENEFITS:
Salary: Up to £29,000
33 days holiday inc stats, pension scheme, health and wellbeing initiatives, discretionary bonus
THE CONSULTANCY:
Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer
