Freelance Site Administrator Role
Serving as the initial touchpoint and facilitator for all on-site guests, you will ensure a hospitable and professional atmosphere. Additionally, you will assist the document controllers in various administrative tasks and oversee services rendered by external contractors.
Primary Duties:
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Undertake miscellaneous administrative tasks as needed, using Microsoft software.
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Escort visitors to designated areas and offer beverages if needed.
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Manage and archive visitor documentation, and facilitate the issuance of work permits when necessary.
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Provide essential data and adhere to company guidelines during audits.
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Guide new employees to induction locations as part of the training team's support.
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Handle mail and parcels, distributing them to appropriate recipients.
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Collaborate with multiple departments to ensure seamless site operations.
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Maintain logs for incoming deliveries as mandated.
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Supervise the performance of outsourced cleaning services.
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Monitor office supplies inventory and place orders as needed.
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Assist in preparing time cards for external agencies and address related queries
Required Skills and Qualifications:
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Exceptional interpersonal skills
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At least one year of customer service experience
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Proficient in written and spoken English
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Robust administrative abilities
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Familiarity with Microsoft Word and Excel
Performance Metrics:
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Internal KPIs
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Task efficiency
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Precision in work outputs
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Attention to fine details
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Quality of intra-team relationships
