Summary of Role:
This role is responsible for providing comprehensive administrative support to the P&C team across all UK locations. Based in Perivale and Ruislip, the role will support the whole People & Culture team.
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The Primary Duties:
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Administering Contracts and Offer letters for both new starters and individuals’ changing jobs internally
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Supporting line managers in employee relation cases with note-taking and other administrative support
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Administering the return-to-work paperwork for colleagues who have been off sick to ensure that they are paid correctly and on time
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Filing and maintaining both electronic and paper-based employee records
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Production of Management Information for HR Reporting on a regular basis to enable us to monitor our KPIs
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Conducting pre-employment reference checks on time and in full for New Starters
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Monitoring the Annual Leave taken across the business and ensuring that the Leave Portal information is correct
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Supporting colleagues throughout their Employee lifecycle
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Collecting additional Right-to-Work documents as necessary to ensure compliance with UK legislation and maintaining the tracker for work permit visas
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Liaising with Payroll to ensure that employee details are correct
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Managing the HR Inbox to ensure that all queries and issues are resolved or are escalated to the right person
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The Secondary Duties:
Essential Experience, Skills and Abilities:
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At least 1 year’s administrative experience in a fast-paced HR team
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Strong knowledge of Microsoft office (Word and Excel)
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Strong written and verbal communication skills
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Proactive and the ability to identify and resolve problems
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Confident liaising with senior managers
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Able to work on their own initiative and in a team
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Able to manage their time well
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Able to be calm, patient and assertive
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Able to adapt to change
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High accuracy levels and attention to detail
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Willingness to learn and grow within the HR team
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Able to act as an ambassador for the HR function and the B&S vision, values and best practice
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A strong team player who is able to adapt quickly to changing priorities
