Executive Assistant to CEO
Location: Kilburn, London
Salary: £50,000
Hours: Full-time | Mon–Fri typically 8:30am – 5:00pm (flexibility required)
About the Role
Our client is looking for a highly organised and dependable Executive Assistant to support the CEO of a family run builders merchants and provide additional support across the business and family where required.
This is a hands-on, practical support role focused on day-to-day organisation, communication, and making sure everything runs smoothly. This is a role where they are looking for someone who enjoys being proactive, detail-focused and getting things done.
Key Responsibilities
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Manage the CEO’s diary, meetings and daily schedule
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Oversee and organise the CEO’s email inbox, including drafting replies
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Arrange travel, bookings and itineraries
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Prepare basic meeting agendas, documents and notes to ensure meetings run smoothly
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Maintain and organise Microsoft 365 / OneDrive folders and filing systems
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Handle personal administration, appointments and general organisation
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Support with family-related matters, including managing post and ad hoc tasks
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Coordinate company hospitality, events and invitations
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Provide administrative support to Directors as needed
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Liaise with external contacts such as advisors and suppliers
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Track tasks and ensure follow-ups are completed
Requirements
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Previous experience in a PA or EA role
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Strong organisational and time-management skills with excellent diary management/inbox skills
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Good working knowledge of Microsoft 365, including Outlook, Teams and OneDrive
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Reliable, discreet and comfortable handling both personal and business matters
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Proactive and able to take ownership of tasks with trust and discretion
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Clear and professional communication skills
What We’re Looking For
This role would suit someone who:
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Is naturally organised and stays on top of things without being prompted
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Takes pride in being efficient, accurate and dependable
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Is happy working in a varied role with both business and personal tasks
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Has a practical, no-nonsense approach and enjoys getting things done
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Is low ego, high reliability — someone the CEO can trust completely
Benefits
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25 days holiday + bank holidays + birthday off
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Perkbox – 24/7 discounts, wellbeing support, online GP access and more
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Company pension scheme
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Life assurance (up to 3 x salary, subject to service)
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Staff discount on all products
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Wellbeing support programmes
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Long service awards
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Cycle to work scheme