Fawkes & Reece are currently recruiting for an Administrator on behalf of one of our valued clients. This is an excellent opportunity for someone looking to gain administration experience within a supportive and busy team.
This is a temporary position starting as soon as possible, with approximately one month's work available.
Please note: Due to the location of the office, there are no public transport links available. Candidates must therefore have their own transport.
The Role
As an Administrator, you will play a key role in supporting the day-to-day operations of a busy facilities and maintenance department. Responsibilities will include:
Managing a busy helpdesk inbox, responding to queries and prioritising requests
Coordinating and scheduling planned and reactive maintenance works using internal systems
Liaising with clients, suppliers, and engineers to ensure work is booked, confirmed, and completed
Maintaining accurate records of jobs, quotations, purchase orders, and compliance documentation
Raising and processing purchase orders accurately
Managing purchase orders within the procurement system
Tracking orders through to delivery and completion
Coordinating deliveries of materials to site and ensuring project timelines are met
Matching supplier invoices against purchase orders
Resolving supplier queries and invoice discrepancies
Updating CAFM systems and supporting KPI and SLA reporting
Assisting with health and safety administration, including inductions and training records
Providing general administrative support across the department
About You
We are looking for someone who is organised, reliable, and able to work effectively in a fast-paced environment. Previous administration experience is desirable but not essential.
The ideal candidate will have:
What's on Offer?
Strong attention to detail
Good numerical accuracy and confidence working with figures
Excellent time management and organisational skills
The ability to work under pressure and manage competing priorities
Clear and confident communication skills
The ability to follow procedures and company policies
A professional approach to handling confidential information
£12.71 per hour
Immediate start available
Approximately one month's work
Full-time hours
Supportive working environment
If you would like to apply for this role, please send an up-to-date CV to Hazel Baron through the website
