Derby | 2 x Part time Receptionist Administrators - Temp to Perm
We are looking for a 2 x Part time Receptionist Administrators to manage our front desk and to perform a variety of administrative and clerical tasks. To provide efficient and professional customer service.
Salary💷 £15,216.00
Working Hours
21.5 hours Monday - Thursday 8.00 -12.45, Alternate Fridays 8.00-13.00
21.5 hours Monday - Thursday 12.15 -17.00, Alternate Fridays 8.00-13.00
Benefits Package
Career progression
Competitive salary
Company pension scheme
25 days annual leave (pro rota) + 8 statutory holidays, Christmas shut down
BUPA Health care
Free onsite parking
Death in Service benefit
Long Service awards
Purpose of role and key accountabilities:
- Be the first point of contact on site.
- Maintain good housekeeping of the entire reception area; control inventory of office equipment and consumables.
- Taking phone calls and ensuring correct information is passed to the relevant person in a timely manner, giving out email addresses when appropriate.
- Sorting and distributing post.
- Welcomes visitors ensuring the relevant host is informed.
- Maintains security by following set procedures; issuing visitor badges, monitor visitor and contractor access and maintain security awareness, including storing of secure information, and take appropriate steps for individuals if correct paperwork not received in a timely manner.
- Prepare monthly visitors reporting including relevant data checks; administer and continuously improve the group tool for visitor registrations; provide first level user support.
- Monitor visitor process compliance, manage deviations with support of the executive team, organize debrief sessions as per visitor process.
- Prepare invitation letters and visa applications.
- Admin support as necessary to support effectiveness of the site, various departments
- Maintaining corporate documents, files and records with effective filing systems
- Placing buffet request orders and taking delivery and ensuring it gets to the correct individual.
- Any other reasonable duties as required by management which are within your capabilities.
Core skills/attributes needed:
- Good communication skills;
- Able to present a professional image and positive attitude;
- Excellent customer service skills;
- Knowledge of office systems and procedures, including Microsoft Packages, particularly MS Word and Excel;
- Must be accurate, precise and work with tact, discretion, respect and confidentiality;
- Strong organisational skills;
- Ability to prioritise and organise own workload;
- The ability to manage pressure and conflicting demands and prioritise tasks and workload;
- First aider trained preferable;
The employee must also strive to support the elements of the SQCDP framework of the wider Gardner business;
Safety: work in line with all accredited company safety standards in order to provide a safe working environment for all
Quality: support the quality accreditations across the business to ensure the delivery of a ‘right first time’ performance
Cost: support the continuous improvements in cost reduction activities across the company in order to deliver increased profitability and value for money to our customers and stakeholders
Delivery: drive improvement in delivery performance to continually exceed customer expectations and targets
People: support organisational capability and influence cultural change by embracing diversity, inclusion, wellbeing and community
