Contracts Administrator

CV-Library • Whyteleafe, Surrey • 14h ago

Contracts Administrator Location: Whyteleafe Salary: £30,000 per year Hours: Monday to Friday, 40 hours per week 8:30-5:30 Benefits: On-site parking

We are looking for an organised and proactive Contracts Administrator to join our clients growing team based in Whyteleafe.

This is an excellent opportunity for a Contracts Administrator with experience in the HVAC industry, although candidates from a construction or building services background will also be considered.

Key Responsibilities

Planned Maintenance Works

Organising engineers to carry out planned maintenance works
Ordering filters, belts, and required materials in advance
Arranging site access for engineers and issuing RAMS documentation
Updating site asset lists from engineers’ worksheets
Preparing quotations for remedial works identified during maintenance visits

Reactive Works

Assisting with organising engineers for reactive call-outs
Arranging site access and issuing RAMS documentation
Preparing quotations for remedial works following engineer reports
Ordering parts and materials as required

Cost Control & Administration

Maintaining job costings using Excel spreadsheets
Preparing end-of-month valuations
Assisting with contract valuations
Preparing invoices using Xero

Candidate Requirements

Previous administration experience within HVAC, building services, facilities management, or construction preferred
Strong organisational and communication skills
Good working knowledge of Microsoft Excel
Experience using Xero would be advantageous
Ability to manage multiple tasks and prioritise workload effectively
Professional and reliable approach to work

We are seeking a motivated Contracts Administrator who can work efficiently in a busy office environment and support the smooth running of contracts and maintenance operations.

What We Offer