Andy File Associates Limited is working as a Recruitment Business on behalf of our client for this 3-month fixed term contract position (Part time hours)
FM Business Support Administrator
Sheffield, S4
3 Month Fixed Term Contract
Hours: 9:00am – 5:00pm, 4 days per week (ideally including Monday & Friday) - you can also work 8am - 4pm alternative week if you prefer
Salary: £25,138 pro rata
Start Date: Ideally 8th June
We are currently recruiting for an experienced and organised FM Business Support Administrator to join a busy Facilities Management team on a 3-month fixed term contract based in Sheffield, S4.
This is an excellent opportunity for a proactive administrator with strong organisational skills and previous costing/invoicing experience to support the smooth day-to-day running of the business.
Key Responsibilities:
- Producing quotes, purchase orders and invoices
- Supporting the accounts function with supplier invoice inputting
- Managing correspondence, spreadsheets, databases and reports using Microsoft Office packages
- Collating and distributing subcontractor reports and documentation to clients
- Scheduling and updating PPM, periodic and inspection records
- Logging and raising work orders via CAFM systems
- Deploying jobs to technicians and updating systems with completed work details
- Processing timesheets and allocating technician hours to jobs
- Arranging travel and accommodation where required
- Maintaining accurate site records and documentation
- Supporting internal ISO processes and general administration duties
- Liaising with internal departments, subcontractors and clients
Skills & Experience Required:
- Previous administration experience within Facilities Management, Construction or a similar environment desirable
- Experience within a costing/invoicing or accounts support role essential
- Strong IT literacy including Microsoft Word, Excel, Outlook and PowerPoint
- Experience using CAFM systems such as Joblogic, Maximo, Easybuild or similar advantageous
- Excellent organisational skills with strong attention to detail
- Ability to prioritise workload and work to deadlines
- Strong communication and customer service skills
- Ability to work independently and use initiative
Benefits
During the 3-month FTC:
- Holiday entitlement of 33 days (including Bank Holidays), pro rata
- Long service accrual of 1 additional day per 5 years of service (up to a maximum of 5 days, pro rata for FTC period)
If the role becomes permanent, the following benefits will be available:
- Bupa Private Healthcare and Cash Plan (available after successful probation, with option to join the company healthcare scheme)
- Zurich Life Insurance Cover
- Ongoing training and development with core competency training in your field
