Overview
Reporting to the Finance Manager, the Accounts Assistant will support the finance function through the preparation and processing of financial transactions using Sage and other accounting software. The role includes managing the department inbox, maintaining electronic records, filing documentation, and assisting with other ad hoc finance duties as required. The successful candidate will be responsible for maintaining the confidentiality of sensitive company information at all times.
Duties & Responsibilities
Cashbook
Accurately record all bank and cash transactions
Perform bank and account reconciliations
Complete foreign currency revaluations
Manage petty cash and foreign currency records
Assist with month-end ledger reconciliations
Sales Ledger & Credit Control
Monitor sales invoices produced by the Export Team
Produce customer statements
Support credit control activities and outstanding debt collection
Assist with month-end ledger reconciliations
Purchase Ledger
Collate and check supplier invoices, despatch notes, and supporting documentation for processing
Raise purchase orders
Process supplier invoices and credit notes within the finance system
Scan and electronically file supplier documentation
Analyse staff expenses and corporate card expenditure
Assist with month-end ledger reconciliations
Payment Runs & Creditor Reviews
Prepare and process supplier payments in line with company financial procedures
Support month-end ledger reconciliations
General Responsibilities
Maintain work instructions for finance department processes
Ensure documents are correctly filed and securely stored within the company network
Undertake training as required
Confidentiality
The Accounts Assistant will handle a range of confidential information, including financial records, payroll details, legal documentation, and employee-related information.
Responsibilities include:
Ensuring confidential information is not disclosed inappropriately
Storing information securely with appropriate access permissions
Maintaining secure passwords and account access
Locking or logging off devices when away from the desk
Disposing of confidential material securely
Reporting any concerns regarding confidentiality procedures to the Finance Manager
Skills & Experience
Minimum of 5 years’ transactional accounting experience across all ledgers
Previous involvement in implementing a new accounting system would be advantageous
Experience using Dynamics 365 Business Central is desirable
Strong organisational skills and attention to detail
Ability to work independently and manage multiple tasks effectively
We are an equal opportunities employer and welcome applications from all suitably qualified individuals. We are committed to diversity, inclusion, and fair treatment for all
