Personal Assistant to CEO| Poole | £40,000
We’re supporting a high-growth, innovative British business in the search for an exceptional Personal Assistant to the CEO. With rapid international expansion, this is a unique opportunity to join a forward-thinking organisation at a pivotal stage of its journey.
This role is ideal for a highly organised, discreet, and proactive individual who thrives in a fast-paced environment and enjoys supporting both professional and personal priorities at senior level.
The Role
A varied and fast-moving position where no two days are the same. You’ll be responsible for ensuring the CEO’s business and personal life runs smoothly and efficiently.
Key Responsibilities
Administrative & Personal Support
Manage and respond to correspondence (email, phone, post)
Coordinate reminders, tasks, and key deadlines
Prepare expense reports and maintain organised filing systems
Liaise with internal teams and external contacts
Run errands and manage personal shopping (gifts, returns, dry cleaning, etc.)
Diary & Schedule Management
Coordinate a busy and ever-changing calendar
Ensure the CEO is fully prepared for meetings and commitments
Travel Coordination
Arrange seamless travel itineraries (flights, accommodation, transport, activities)
Household Management
Oversee household bills and administration
Coordinate property maintenance, renovations, and contractors
Manage relationships with household staff
Vehicle Management
Handle documentation, servicing, MOT, tax, and general upkeep
Family & Lifestyle Support
Coordinate schedules and activities
Book clubs, events, and organise children’s parties
About You
You’re highly organised, proactive, and always one step ahead. You bring a calm, solutions-focused approach and can confidently manage multiple priorities.
Exceptional attention to detail
Strong organisational and multitasking skills
Confident communicator with excellent interpersonal skills
Discreet, trustworthy, and professional
Flexible and adaptable
Proficient in Microsoft Office (Word, Excel, Outlook)
What’s on Offer
Competitive salary
33 days holiday (including bank holidays), increasing with service
Generous staff discount
Employee Assistance Programme
Health cash plan
Life assurance
Long service rewards
Cycle to Work scheme
Pension contributions
A relaxed, energetic working environment with a strong passion for fitness and performance
Apply Now
If you’re looking for a role where you can make a real impact, work closely with senior leadership, and be part of an ambitious growth story, we’d love to hear from you. Please contact Ellie at Rubicon for more information
