Job Title: Site Administrator & Training Coordinator
Location: Cotes Park
Reports to: Site Leadership Team
Job Purpose:
The Site Administrator & Training Coordinator plays a key role in supporting the smooth and compliant operation of a manufacturing facility at Cotes Park. This position is responsible for maintaining and improving internal procedures, coordinating training activities, and ensuring accurate tracking of workforce competency. The role requires strong organisational skills, attention to detail, and the ability to work collaboratively with managers across departments.
Key Responsibilities:
Administration & Procedures
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Maintain, review and update site procedures to ensure accuracy and compliance with internal standards.
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Monitor adherence to procedures and follow up with action owners to ensure timely completion of assigned tasks.
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Support audits by ensuring documentation is up to date and readily accessible.
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Identify opportunities to improve administrative processes and site efficiency.
Training Coordination
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Maintain and regularly update the site training matrix to reflect current employee competencies and training requirements.
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Coordinate training schedules, including inductions, refresher training and compliance-based learning.
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Liaise with managers to identify training needs and ensure alignment with operational requirements.
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Track completion of training activities and follow up on outstanding requirements.
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Support onboarding processes to ensure new employees are fully trained and compliant.
Stakeholder Collaboration
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Work closely with departmental managers to support operational and compliance objectives.
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Act as a central point of contact for training and procedural queries on site.
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Provide regular updates to management on training status, compliance gaps and outstanding actions.
Systems & Data Management
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Maintain accurate records using internal systems, including SAP (or similar ERP systems).
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Generate reports on training compliance, procedural updates and action tracking.
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Ensure data integrity and confidentiality across all administrative systems.
Key Skills & Experience:
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Proven experience in an administrative, coordination or similar role.
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Experience maintaining training records or matrices is highly desirable.
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Familiarity with SAP systems or similar enterprise software is advantageous.
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Strong organisational and time management skills, with the ability to manage multiple priorities.
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Excellent communication skills and confidence in engaging with stakeholders at all levels.
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High attention to detail and a proactive approach to problem-solving.
Personal Attributes:
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Self-motivated and able to work independently.
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Strong follow-up skills and persistence in driving actions to completion.
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Collaborative mindset with a focus on supporting team success.
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Adaptable and comfortable working in a fast-paced environment.
What Success Looks Like:
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Site procedures are consistently up to date and effectively followed.
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Training records are accurate, current and audit-ready.
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Managers are supported with clear visibility of training compliance and action tracking.
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Outstanding actions are proactively managed and closed in a timely manner.
This role offers an opportunity to contribute directly to operational excellence and workforce capability at Cotes Park
