Delegate Bookings Administrator / Conference Administrator
Location: Woking, Surrey (GU22)
Contract: Permanent, full-time (after successful 6‑month probation)
Benefits: Additional benefits including private medical insurance
OPR Resourcing Specialists are working exclusively with a well-established, research-led conference and events organisation based in Woking, who are looking to recruit a Delegate Bookings Administrator to join their growing team.
This is an excellent opportunity for a graduate, or someone keen to move into the events and conferences industry. Full training will be provided.
The Role
As Delegate Bookings Administrator, you will play a key role in the smooth delivery of both virtual and in‑person events, acting as a first point of contact for delegates and supporting the wider events team with day-to-day administration.
Key responsibilities include:
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Acting as the first point of contact for delegate and client enquiries
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Processing delegate bookings accurately for virtual and in-person events using event management systems (full training provided)
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Administering payments, including raising invoices and chasing payments
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Producing confirmation letters and joining instructions
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Creating and maintaining delegate lists and producing delegate badges for live events
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Updating and managing client and delegate data before and after events
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Attending virtual and in-person events to support setup, registration and delegate queries
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Supporting general office administration, including data entry, filing and ordering office supplies
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Carrying out any other reasonable administrative duties to support operations and marketing activity
About You
This role would suit someone organised, personable and keen to build a career within events.
Ideal requirements:
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Previous experience in a customer service or office-based administrative role
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Any experience with bookings, registration systems or events administration is advantageous but not essential
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A professional, friendly and confident telephone manner
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Strong attention to detail with the ability to multi‑task in a busy environment
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Positive attitude with a strong work ethic
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Comfortable working independently and as part of a team
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Good working knowledge of Microsoft Word, Excel and Outlook
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Ideally lives locally and holds a driving licence
Why Apply?
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Immediate start available
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Full training and support provided
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Friendly, supportive and hardworking team environment
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Exposure to high-level national and international conferences
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Long-term career opportunity within the events industry
