About Us
Elite Cooling Services Scotland is a growing engineering company working with a wide range of clients across multiple sectors. Due to continued growth, we are looking to recruit an Engineering Administrator to join our expanding team.
This role will be based full-time on-site at one of our largest client contracts in Prestwick, offering a great opportunity to be part of a key operation within the business and contribute to the success of an important contract.
Job Summary
We are seeking a highly organised and detail-oriented Engineering Administrator to support our engineering team. This is an entry-level role, ideal for someone looking to start their career, with full training provided.
The successful candidate will play a key role in ordering parts, liaising with suppliers, and supporting stock and inventory management, helping ensure engineers have everything they need to carry out their work efficiently.
Key Responsibilities
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Order parts and materials for engineers in a timely manner
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Contact suppliers to obtain quotes and place orders
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Raise purchase orders (POs) using internal systems (Sage & Tradify)
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Monitor and follow up on supplier lead times and deliveries
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Maintain accurate records of orders, suppliers, and documentation
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Support stock control and inventory management processes
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Assist with the organisation and management of the engineering store
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Use eMaint to:
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Coordinate communication between engineers, suppliers, and internal teams
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Provide general administrative support including data entry, filing, and document management
Requirements
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Good communication skills, both written and verbal
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Strong organisational skills with attention to detail
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Computer literate (basic Microsoft Office skills preferred)
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Ability to manage multiple tasks and prioritise workload
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Quick learner with a proactive attitude
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Ability to work independently and as part of a team
Desirable (not essential):
- Previous experience in an administrative or office-based role
What We Offer
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Full training and development
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No prior experience required
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Opportunity to grow within the business
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Supportive team environment
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On site parking
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20 days of holiday + Bank holidays off