Team Assistant
Location – Canary Wharf
5 days in the office
Temporary Ongoing role
£22p/h
An amazing opportunity to be part of a team, for a leading investment bank!
This is an ongoing temporary role. Hours are 8am – 5:30pm
What you'll do:
Diary management:
Pro-actively manage constantly changing schedules, prioritizing time-sensitive tasks, and pre-empting conflicting requests using initiative to find resolutions and workarounds
Arrange all meeting venues e.g., internal rooms, restaurants, dial-in numbers for conference calls, video conferences facilities, catering
Extensive verbal and written interaction with internal colleagues and external clients, to CEO Level, ensuring the building and maintenance of relationships, both domestically and internationally, within the team and across other business units
Schedule and manage complex travel itineraries and event organization ensuring adherence to internal policies
Co-ordinate all travel including flights, hotels, visas, and ground transportation ensuring all itineraries and agendas are prepared in advance Ensure expenses are collated, packaged, and approved timely and efficiently, within guidelines of Firm policy
Manage events such as client entertainment, closing events, offsites/on-sites, social/team events, ensuring event costs are pre-approved, closed out and expenses filed promptly
Provide phone cover and Assistant coverage to Bankers outside of designated team providing cover during lunch breaks, holidays, and sickness absence Who You Are:
Proven experience providing Admin support
Ownership of all tasks, following up outstanding items without the need for chasing
A confident, friendly, outgoing “people orientated” personality required, who can liaise with people on all levels to achieve work goals
Proven ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently
Ability to be flexible e.g., a willingness to work overtime
Discreet, professional manner; maintain confidentiality on all aspects of workload
Pro-active “can do” approach
Ability to use own initiative and judgement and work autonomously when Banker is travelling
Highly organized and excellent time/priority management skills; capable of multi-tasking to meet deadlines and able to follow up outstanding items as necessary
Articulate, an effective communicator
Resourceful, innovative, and proactive,
Team player and independent thinker
Outstanding collaborative skills
Demonstrates outstanding work ethic and professionalism
Attention to detail is essential
Good knowledge of Microsoft applications (Excel/PowerPoint/Word), and Outlook
Minimum 50 wpm typing
Ongoing training on all systems and policies will be provided
Tiger Recruitment is B Corp Certified, which means that we've been verified as meeting B Lab's high standards for social and environmental impact.
REF: ARA (phone number removed)
Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world
