Job Description:
Job Title: Pre-Construction Administrator / Document Controller
Location: Grangemouth
Contract: Full-Time, Office-Based, Initial 8-Month Fixed-Term Contract (with strong prospect of becoming permanent)
Our client is a leading civil engineering company with a reputation for delivering high-quality facilities across a range of sectors. With decades of experience within their senior management team, they work with clients in local government, education, professional organisations, and commercial markets.
About the Role:
We are seeking a Pre-Construction Administrator / Document Controller to support the pre-construction phase of their projects. The successful candidate will be responsible for preparing, managing, and maintaining all project documentation to ensure full compliance. This includes estimates, Health & Safety records, BOQs, designs, and other pre-construction documentation. You will also establish and maintain clear, structured document management systems to ensure information is accurate, accessible, and up to date for project teams and stakeholders.
Key Responsibilities:
Prepare and manage pre-construction documentation to ensure compliance with company and industry standards.
Maintain structured document management systems, including H&S files, estimates, BOQs, O&M manuals, compliance documentation and design documents.
Support project teams with administration throughout the pre-construction phase.
Ensure timely and accurate communication of documentation across teams and external stakeholders.
Assist in streamlining processes to improve efficiency and record-keeping.
Requirements:
Previous experience in administration or document control within construction or a related sector, ideally with exposure to pre-construction processes.
Strong understanding of document control practices.
Excellent organisational skills with meticulous attention to detail.
Proficient in Microsoft Office and document management software.
Ability to work independently and collaboratively in a fast-paced office environment.
If you’re a strong administrator with construction experience and enjoy working as part of a close-knit, fast-moving team, we’d love to hear from you.
Legal Information:
We act as an employment agency for permanent work and as an employment business for temporary work.
For roles in the UK, applicants must be eligible to live and work in the UK.
We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application
