Open, date stamp and distribute daily posts and put in relevant trays for each Buyer.
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Maintain sub-contractor/supplier/plant database ensuring all information such as addresses, contact numbers, and contact names are accurate for use by the department.
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Assist in tendering subcontractors and materials including uploading documents to Dochosting for tender/Site use.
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Maintain sub-contractor CDM 036 and Health and Safety files to ensure all current sub-contractors have the required level of liability insurance to work on-site and ensure sites have up-to-date information to hand.
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Maintain potential sub-contractor files and process new sub-contractors for inclusion on Tender lists/Health and Safety Matrix and obtain the appropriate approvals.
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Issue Health and Safety Newsflashes to sub-contractors when required and chase responses within the necessary timescale.
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Create Framework Agreements and issue to sub-contractors for signing, log to ensure outstanding agreements are chased on a timely basis and submit to company solicitors once returned for certification. Update Framework Agreement Matrix.
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Process orders for materials and sub-contractors via IBIS for Technical, Sales, Customer Services and BU Overheads.
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Process sub-contract payments/deal with payment queries for Sales and Customer Services.
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Assist Commercial aspects of Options Online with processing the Sub-Contractor's Options Orders on COINS.
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Liaising with Groundworkers and Reconomy to obtain up-to-date information with regard to Site Waste Management Matrices and SWMP’s for new sites.
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Send out NHBC CQR Inspections in letter form to sub-contractors on relevant sites.
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Send out Self-Billing Agreements on a yearly basis and collage and send to Accounts to update the system.
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Maintain department's daily calendar ensuring it is kept up-to-date with all holidays and meetings.
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Assist team to ensure we remain fully compliant with the Operating Framework
